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January , 2008 The Board of Trustees of the Village of Winnebago met at 7:30 p.m. with President Stephen Butler presiding. ROLL CALL GAINES – KENNEDY – MALIGRANDA – MYERS – SMITH – TARGOSZ: present Guests: Attorney Mary Gaziano, D. Mark Hubbartt, Chief Todd Stockburger, Todd Weegens, Kris Steinwand, Mary Jo Hubbartt, Dick Medearis, Dana Ostergard, Dennis Noegel, Randy Cook, Jim Millikin, Stephanie Lombardi, Jaynellen Holloway, R. Daniel Janes A motion was made by MRS. GAINES, seconded by MR. MYERS to accept the minutes of the December 12, 2007 Regular Board Meeting, Public Hearing and Executive Session as presented. Motion carried on a voice vote. A motion was made by MRS. TARGOSZ, seconded by MRS. GAINES to pay the following bills over $5,000: Gill’s Freeport Disposal and Gasvoda & Associates. Motion carried on a unanimous roll vote. A motion was made by MRS. GAINES, seconded by MRS. TARGOSZ to pay the bills as presented. Motion carried on a unanimous roll call vote. A motion was made by MRS. GAINES, seconded by MR. SMITH to approve the Treasurers Report as presented. Motion carried on a unanimous roll call vote. PUBLIC COMMENT Representing MBK & K, Jim Millikin and Stephanie Lombardi discussed the draft of the Audit Report noting that there is one final partner review to be completed. The adjustments were made by Don Elliott with the exception of one made by MBK & K. It was noted that the Audit next year will need to meet new audit standards. There will be a Special Meeting January 21, 2008 at 6:30 p.m. to receive the final Audit Report. OLD BUSINESS A. Items with planned action 1. Village Engineer a. Mr.Weegens noted that he received an email from Sullivans requesting release of the Letter of Credit in the amount of $153,372. The matter will remain open for recommendation at the February meeting. The recapture map and associated schedule were reviewed and discussed. It was noted that Sullivans owes recapture funds to Mantle Development (Tom Dabson) and Mantle Development owes recapture funds to Winnebago Corners. The President will discuss the extension of the Letter of Credit with Tom Dabson. The paving of McNair by the Willingham Developers will be reviewed. b. Fehr-Graham is about half done with the engineering of Phase 1 of the Waste Water Treatment Plant expansion. c. If anyone sees any corrections needed to be made to the Village Maps please let Fehr-Graham know immediately. d. The Smart Growth Planning remains open. e. A motion was made by MR. MALIGRANDA, seconded by MR. SMITH, to sign the Engineering Service Agreement for 2008 in the estimated amount of $40,000. Motion carried on a unanimous roll call vote. MR. MYERS noted that the Village should solicit other engineering firms. 2. Public Works Committee The Contract with Gill’s Freeport Disposal will end December 31, 2008 and will be rebid this fall. It was also noted that the cost of the recycle bins is not in the contract. a. A motion was made by MRS. TARGOSZ, seconded by MRS. GAINES, to spend $10,000 from line 51-4-542 for the construction grant application for the Waste Water Treatment Plant Expansion. Fehr-Graham will prepare the design bid documents. The Village match, if awarded the grant, of $120,000 will be added to the budget in 2008-2009. Motion carried on a unanimous roll call vote. 3. Village Attorney a. A draft of the amendment to the Liquor Ordinance was provided for the Board to review and make recommendations for any needed changes. The final version of the amendment will be voted on at the February meeting. b. The recapture of the 7.46 acres of the Hodgdon property, cost of $5,968, will be budgeted for in 2008-2009 and payable to Winnebago Crossings by the Village. 4. Finance Committee a. Treasurer’s position will be discussed in Executive Session. b. The Department Heads are requested to provide their budgets to the Finance Committee for the February 4, 2008 meeting. 5. Community Development Committee/Fourth of July Team a. The trail head that is planned to be built on Village property will be required to meet IDOT standards. 6. Advisory Team/Clerk a. MR. KENNEDY presented a proposed raise structure and policy. The Board discussed this proposal. It was decided that the raises will be discussed at the February meeting. At the February 4, 2007 Finance Committee Meeting the budgets will be reviewed. A motion was made by MRS. GAINES, seconded by MR. SMITH, requesting the department heads provide the budgets for the Committee Meeting. Based on this information the amount available for raises will be determined. Motion carried on a voice vote. b. A motion was made by MR. SMITH, seconded by MR. MYERS to approve raises for Officers Daniel Ferruzza and Alan Nyland based on their successful completion of their probationary period. Their hourly rate will increase to $15.57 effective with the pay period beginning January 13, 2008. Motion carried on a unanimous roll call vote. 7. Police Committee The DARE graduation will be January 14, 2008 at 6:30 p.m. at the High School. 8. President The County is working on their long range land use plan making it necessary for the Board to vote on the Comprehensive Plan at the February Meeting. The Liquor Commission Chairman will be reviewing the reports showing the percentage of sales attributable to food versus alcohol. It was noted that the liquor license of Winnebago Super Valu will be returned on February 1, 2008 as the establishment has closed. NEW BUSINESS Citizen Action will conduct their door-to-door fund raising and membership drive January 21, 2008 through February 2, 2008 between the hours of 4:00 p.m. and 7:00 p.m. on weekdays only. They will register with the Police Department. Mr. Medearis thanked Dennis Noegel, Jim Johnson and Merrill Coots for the great job keeping our streets cleared with all the snowfall in December. A motion was made by MRS. GAINES, seconded by MR. SMITH to go into Executive Session at 10:04 p.m. to discuss personnel matters related to the Treasurer’s position. Motion carried on a unanimous roll call vote. The Board with all members present returned to Regular Session at 10:30 p.m. A motion was made by MR. SMITH, seconded by MR. KENNEDY to adjourn at 10:31 p.m. Motion carried on a voice vote. Sally Jo Huggins, Village Clerk
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