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August 7, 2006

The Board of Trustees of the Village of Winnebago met at 7:30 p.m. with President Stephen Butler presiding.

ROLL CALL

COLLOTON – GAINES– MALIGRANDA – MYERS:  present

SMITH: absent

Guests:  Attorney Mary Gaziano, Mary Jo Hubbartt, Dick Medearis, Tom Dabson, D. Mark Hubbartt, Dennis Noegel, Kris Steinwand, Jeff White, Anita Targosz, Randy Cook, Jaynellen Holloway

A motion was made by MRS. GAINES, seconded by MR. COLLOTON to accept the minutes of the July 10, 2006 regular Board Meeting as printed.  Motion carried on a voice vote.

A motion was made by MRS. GAINES, seconded by MR. COLLOTON to pay the bills as presented.  Motion carried on a unanimous roll call vote of those present.

A motion was made by MRS. GAINES, seconded by MR. COLLOTON to accept the Treasurer’s Report as presented.  Motion carried on a roll call vote of those present.

PUBLIC COMMENT

No one signed up to speak during public comment.

The President requested item 5a be moved to this point.  He asked for the Board’s acceptance of his nomination of Anita Targosz to fill the seat of Don Kimes until the next election.  The Clerk swore in MRS. TARGOSZ and she took her place on the Board.

MRS. TARGOSZ will serve on the Finance Committee and as co-chair of the Public Works Committee.

OLD BUSINESS

A.  Items with planned action

1.  Finance Committee

a.       The rough draft of the audit should be ready for review by the end of August.  It was noted that the new auditor is very professional and completed the project in a very timely manner.

2.  Community Development Committee/4th of July Team

a.       A motion was made by MR. MALIGRANDA, seconded by MR. COLLOTON to donate $1,000.00 from Community Development line item 17-7-912, to assist the Park District with the Street Dance August 26, 2006 from 6:00 p.m. to 10:00 p.m.  Motion carried on a unanimous roll call vote of those present.

3.  Advisory Team/Clerk

a.       The review of the bill paying procedure was held over for the September meeting.

b.     Acceptance of the proposed use of the internet policy was held over for the September meeting.

4.  Police Committee

5.  President

a.       Appointment of New Board Member (approved earlier)

b.      With the consent of the Board the President reappointed Charles Van Sickle Chairman of the Zoning Board and Irvin Koning Zoning Board member.

c.       The President reminded everyone that reservations for the IML Conference are due immediately.

6.  Public Works Committee

7.  Village Attorney

8.  Village Engineer

a. The letter of credit for the Winnebago Highlands remains in force.  A proposal for a recapture agreement can be submitted to Fehr-Graham for review and dissemination, however, there are no guarantees it will be accepted.

b.   The Willingham Subdivision is in progress.  The Developer has been told McNair Road cannot be closed after school starts to install the water main and forced main.  The sampling station, cost of $800.00 to $1,000.00, is referred to the Public Works Committee.  The Letter of Credit will be required soon.

c.   The Board felt it necessary not to make the final payment to Rockford Blacktop for the Elida Street Project.  A motion was made by MRS. GAINES, seconded by MR. MYERS to make partial payment number 9 based on:

Motion carried on the following roll call vote:  GAINES – MALIGRANDA – MYERS - COLLOTON:  yes    TARGOSZ:  pass

d.      The 2006 MFT Street Project is complete except for Elida Court and the Benton Street extension.

e.        For the Waste Water Treatment Plant upgrade the equipment procurement has been approved by the IEPA.  There will be a meeting at the Village Office August 11, 2006 at 1:00 p.m. with Fehr-Graham and Public Works.

f.        The planning grant must be submitted by August 11, 2006.  A motion was made by MR.    MALIGRANDA seconded by MR. MYERS to adopt Resolution 06-04R to commit local funds by submitting an Illinois Community Development Assistance Program (CDAP) planning assistance application.  Motion carried on a unanimous roll call vote of those present.

Fehr-Graham requested a copy of the letter on the MFT Audit.

The next Public Works Committee meeting will be August 28, 2006 at 6:30 p.m.

NEW BUSINESS

MR. MYERS reminded everyone school is starting soon and to be careful of children and buses and not to pass stopped school buses with arm extended.

It was noted that Winnebago did a wonderful job of supporting the Bachman Family Fundraiser this past Saturday.

A motion was made by MRS. GAINES, seconded by MR. MYERS to go into Executive Session at 8:20 p.m. to discuss a personnel matter of employee educational funding benefit and to discuss a potential real estate purchase by the Village for a water tower.  Motion carried on a unanimous roll call vote of those present.

The Board, with the same five members present, returned to Regular Session at 9:00 p.m.

A motion was made by MR. COLLOTON, seconded by MRS. GAINES to request the Village Attorney to arrange for an appraisal of property to be considered for use for a new water tower.  Motion carried on a unanimous roll call vote of those present.

A motion was made by MR. MYERS, seconded by MRS. GAINES to affirm the existing policy for employee education funding benefit reimbursement and provide for the cost to be equally allocated among the General, O & M and Police Budgets.  Motion carried on a unanimous roll call vote of those present.

A motion was made by MRS. GAINES, seconded by MR. MYERS to adjourn at 9:04 p.m.  Motion carried on a voice vote.

Sally Jo Huggins, Village Clerk