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Back To: Board Minutes |
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October 12, 2009 The Board of Trustees of the Village of Winnebago met at 7:05 p.m. with President Frank Eubank, Jr. presiding. ROLL CALL ELSEN – LEONARD – MALIGRANDA – MYERS –TARGOSZ: present SMITH: absent Guests: Attorney Mary Gaziano, Mary Jo Hubbartt, D. Mark Hubbartt, Kelli Jeffers, Chad Insko, Randy Smith, Sally Bennett, Dennis Noegel, Todd Weegens, Todd Stockburger, Vivian Gaines, Phil Caltagerone, Don Elliott, Dick Medearis, Shirley Crawford, Megan Blunt, Lexi Holt, Kris Steinwand. A motion was made by MR. ELSEN, seconded by MR. LEONARD to accept the minutes of the September 14, 2009 Regular Board Meeting as presented. Motion carried on a voice vote. A motion was made by MRS. TARGOSZ, seconded by MR. ELSEN to pay the bills over $5,000 to Gill’s Freeport Disposal, Fehr-Graham & Associates, Elliott & Company, Attorney Mary Gaziano, and Illinois Environmental Protection Agency. Motion carried on a unanimous roll call vote of those present. A motion was made by MRS. TARGOSZ, seconded by MR. ELSEN to pay the bills as presented. Motion was carried on a unanimous roll call vote of those present. The Treasurer’s Report has been placed on file for audit. PUBLIC COMMENT Megan Blunt, who owns Reflections Hair Salon, approached the Board questioning the need to install a sprinkler system in the addition to her building as required by Ordinance 02-07. The size of her addition meets the requirements but it would be very costly as her existing building is very old. The matter will be reviewed with the Fire Department. Mr. Medearis noted there is no residence involved and he felt she should be given a release from the requirements. OLD BUSINESS A. Items with planned action 1. Village Engineer
a. There are a few sewers to be televised, when complete the selection of which ones to line will be completed and the lining will start about one month later. b. The resurfacing has been completed for the 2009 MFT Street Project but there are some problem areas, especially Westfield Road and the Elida Street patch. Resolution of the problem areas has been requested within ten days. Payment is withheld until there is resolution. c. The Westfield Road Project, with stimulus money, Contract was executed September 15, 2009 with work to be completed in fifteen work days. The work appears to be behind at this time and will be subject to fines if work is not completed in time. 2. Public Works Committee 3. Village Attorney a. A motion was made by MR. MYERS, seconded by MR. LEONARD to adopt Ordinance 09-09 an ordinance regulating Picketing & Protest Demonstrations in the Village as amended to read plant, house or other place of business. Motion carried on a unanimous roll call vote of those present. b. The attorney for Winnebago CUSD 323 is drafting the Intergovernmental Agreement to allow off-duty Police Officers to work at the school. c. A motion was made by MR. ELSEN, seconded by MR. MYERS to adopt Ordinance 09-10 an Ordinance regulating and restricting the use of the Public Parks within the Village of Winnebago. This ordinance revokes, supersedes and replaces Ordinance 07-02 with a spelling correction in the fifth paragraph to change decease to decrease. Motion carried on the following roll call vote: MYERS, ELSEN, LEONARD, MALIGRANDA: yes TARGOSZ: no d. A motion was made by MR. MEYERS, seconded by MR. ELSEN to adopt Ordinance 09-11 an ordinance authorizing sale of surplus personal property (1999 Police Squad Car). Motion carried on a unanimous roll call vote of the Corporate Authorities present: TARGOSZ, ELSEN, LEONARD, MALIGRANDA, MYERS, EUBANK. 4. Finance Committee a. Mr. Elliott, the Village Auditor, presented the Audit Report and Management Letter to the Board. A motion was made by MR. ELSEN, seconded by MR. MYERS to accept the Audit Report with thanks to Mr. Elliott and his staff. Motion carried on a unanimous roll call vote of those present. b. The software company is working with our information behind the scenes. c. The Trumpet/CUSD #323 Contract is to be reviewed by the Board. If there are no changes given to the attorney within two weeks it will be in force as is. The payment of $500 has been received. d. A motion was made by MR. ELSEN, seconded by MRS. TARGOSZ to negotiate with Aero Group a payment of $5.00 per month, $300.00 to be paid up front for the five year contract. Motion carried on a unanimous roll call vote of those present. e. MR. ELSEN noted that based on the list of information provided by Nicor a Utility Tax would have provided the Village about $100,000 in 2008. It is estimated in 2009 the amount of tax would have been $50,000. 5. Community Development Committee/Fourth of July Team 6. Advisory Team/Clerk 7. Police Committee a. Today is the last day for applications for the Administrative Assistant for the Police Department. So far, fifteen applications have been received. 8. President a. A motion was made by MR. MYERS, seconded by MR. LEONARD to authorize the Street Department to coordinate with Mary Gross in approving the location of the flags being displayed as a part of "Flags Over Bago" along Elida Street on the Village right-of-way. Motion carried on a voice vote. b. A motion was made by MRS. TARGOSZ seconded by MR. ELSEN to adopt Ordinance 09-12 an ordinance amending Ordinance #97-11 entitled "An ordinance establishing a Liquor Control Commission and providing for the control and regulation of the sale and consumption of alcoholic liquors in the Village of Winnebago, Illinois to decrease Liquor License Fees, amend Class A & B Liquor License accounting requirements, modify the physical separation requirements, modify cessation of business requirements, and made technical corrections. A copy of this Ordinance will be provided to those businesses that have Liquor Licenses. Motion carried on a unanimous roll call vote. c. The Zoning Task Force will include President Eubank, MR. LEONARD, Elizabeth Johnson-Lovett and Dr. Dennis Harezlak of the School District, a Fehr-Graham representative, Mr. Noegel or Mr. Insko of Public Works, and Acting Chief Crawford or a representative of the Fire Department. d. The ECI Land appears to be in a state of flux. It is possible that the majority of the land will be used for residential and multifamily units. The representative of ECI would rather have a development fee imposed rather than an Impact Fee. XIII. New Business A. ITEMS WITH PLANNED ACTION AT THIS MEETING 1. Village Engineer 2. Public Works Committee 3. Village Attorney 4. Finance Committee a. The budget process for 2010 will start this month. b. The Property Tax Levy for 2009 is being drafted by Attorney Gaziano and will not include GO Bonds as they were complete in 2008. The Revenue Bond portion continues to be paid until 2011. c. The bond analysis is included in the Audit Report 5. Community Development Committee/Fourth of July Team 6. Advisory Team/Clerk 7. Police Committee a. It was noted that there will be shifts which are not covered if the officer scheduled is sick or on vacation. This means there is no longer twenty-four (24) hour coverage due to budget constraints. b. A motion was made by MR. MYERS, seconded by MR. LEONARD to pay a $.75 diffential to night officers scheduled to work between 6:00 p.m. (1800) and 6:00 a.m. effective today, October 12, 2009. Motion carried on a unanimous roll call vote of those present. 8. President a. The Village was again awarded the IMLRMA Award for low incidences of claims in 2008. b. The IML Conference Reports will be given at the next meeting which shouldn’t be so long. c. October 2009 was proclaimed Domestic Violence Awareness Month and the proclamation was read. d. The agenda may be changed to have the old and new business with planned action together by committee. e. Future Committee Meetings will be: Finance – November 2nd, and November 30th at 6:30 p.m. Public Works – October 28th & December 2nd at 6:30 p.m. Community Development – October 22nd Police Committee – October 29th, November 9th, and December 17th at 6:30 f. The members of the Liquor Commission remain open. 9. Other Business A motion was made by MR. MYERS, seconded by MR. ELSEN to adjourn at 9:52 p.m. Motion carried on a voice vote.
Sally Jo Huggins, Village Clerk |