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October 9, 2006 The Board of Trustees of the Village of Winnebago held a Public Hearing at 6:30 p.m. with President Stephen Butler presiding. The Hearing was called to receive input from the public regarding the proposed annexation of five acres of property currently owned by Alberta Koehler; the land is proposed to be developed by Sullivans Grocery. In attendance Trustees: COLLOTON GAINES SMITH - TARGOSZ Guests: Robert Nieman, Scott Sullivan, Susan Sullivan-Dauphin, Charles Van Sickle, Attorney Mary Gaziano, Kris Steinwand Trustee MALIGRANDA arrived at 6:50 p.m., Trustee MYERS arrived at 7:02 p.m. There was no public input during the Hearing. The Hearing was closed at 7:15 p.m. Sally Jo Huggins, Village Clerk October 9, 2006 The Board of Trustees of the Village of Winnebago met at 7:30 p.m. with President Stephen Butler presiding. ROLL CALL COLLOTON GAINES MALIGRANDA MYERS SMITH TARGOSZ: present Guests: Attorney Mary Gaziano, Mary Jo Hubbartt, Tom Dabson, D. Mark Hubbartt, Dennis Noegel, Kris Steinwand, Todd Weegens, Chief Todd Stockburger, Jim Millikin, Stephanie Lombardi, Deb Maligranda
A motion was made by MRS. GAINES, seconded by MR. COLLOTON to accept the minutes of the September 11, 2006 Regular Board Meeting and Executive Session as printed. Motion carried on a voice vote. A motion was made by MRS. GAINES, seconded by MR. MYERS to pay the bills as presented. Motion carried on a unanimous roll call vote. A motion was made by MRS. GAINES, seconded by MR. COLLOTON to approve the Treasurers Report as presented. Motion carried on a unanimous roll call vote. PUBLIC COMMENT No one signed up to speak during public comment. OLD BUSINESS A. Items with planned action 1. Finance Committee a. Jim Millikin, on behalf of Millikin, Benning, Kleckler & Kobischka, LLC Certified Public Accountants, briefly explained the Audit Report of the Village. He explained the numbers are final and the report needs one final review by another partner of the firm. He thanked the Village for all the assistance and cooperation. MRS. GAINES thanked him for the thorough and professional audit. b. The budget for next year is beginning with the first pass due to the Finance Committee by their meeting November 6, 2006. MRS. GAINES said that there were two invoices which need the approval of the Board for payment. A motion was made by MRS. GAINES, seconded by MR. MALIGRANDA to pay invoice number 35738 to Fehr Graham in the amount of $27,775.71 for Wastewater Treatment Plant Expansion Services. Motion carried on a unanimous roll call vote. A motion was made by MRS. GAINES, seconded by MR. COLLOTON to make the semi-annual payment IEPA in the amount of $56,786.63. Motion carried on a unanimous roll call vote.
c. The Attorney and Engineer will attend the Finance Committee meeting to discuss their bills that can be invoiced back to the developers. It was noted that the income and expense will be maintained separately for these. d. Small urgent purchases will be paid for by credit card where ever possible. In light of this change, a motion was made by MRS. GAINES, seconded by MR. COLLOTON reduce the petty cash fund to $300.00 from $400.00 immediately. Motion carried on a unanimous roll call vote. 2. Community Development Committee/4th of July Team 3. Advisory Team/Clerk a. Committees are reminded that minutes must be kept at each meeting and approved at their next meeting. b. A motion was made by MR. COLLOTON, seconded by MR. SMITH to pay up to $100.00 to advertise for an Administrative Assistant in the Gazette. Motion carried on the following roll call vote: TARGOSZ, COLLOTON, MALIGRANDA, MYERS, SMITH yes GAINES no 4. Police Committee a. A motion was made by MR. SMITH, seconded by MR. MYERS to transfer $2,000.00 from line 21-3-910 to line 21-3-421, from DARE to Office Salaries. Motion carried on a unanimous roll call vote. 5. President a. Everyone has completed the NIMS requirement except one police officer and the new Board Member MRS. TARGOSZ; thank you to everyone. b. President Butler will replace Mr. Hassel on the Zoning Board beginning this month. c. President Butler proclaimed November 2006 National Hospice/Pallative Care Month. d. The Village received a Safety Award from Illinois Municipal League for 2005. Thanks to the Department heads for all the efforts. e. The Board will take no action on the County Board Zoning petition from Wight Partners International LLC. The President noted letters will be mailed to those violating Zoning Ordinances. The President reminded Board members to fill out the survey from Fehr-Graham for R.A.T.S. 6. Public Works Committee a. Three bids were received for the office parking lot. A motion was made by MR. MALIGRANDA, seconded by MR. SMITH to award the contract to Rabine Paving for $7,695.00 with the cost to come from General Line Item 01-1-661. Motion carried on the following vote: GAINES pass, MALIGRANDA yes, MYERS no, SMITH yes, TARGOSZ yes, COLLOTON no, GAINES no, to break the tie President Butler yes b. A motion was made by MR. MALIGRANDA, seconded by MR. SMITH to include in the specs the requirement for a water sampling at the end of the line at Willingham at no cost to the Village on the next plat. After discussion the motion was withdrawn and referred back to committee. c. The insurance company of the person who caused the damage will pay for the replacement of the hand rail on Elida Street with the Village responsible for the coring. d. A motion was made by MR. MALIGRANDA, seconded by MRS. TARGOSZ to spend up to $200.00 from O&M to advertise for a lab assistant/meter reader. Motion carried on the following roll call vote: SMITH TARGOSZ COLLOTON GAINES MALIGRANDA yes, MYERS no As Memorial Park has become a hangout for older children the use of the park is referred to the Police Committee for recommendation. 7. Village Attorney a. Attorney Gaziano updated the Board on the latest plan of Doug Hodgdon to meet the Special Use Agreement. b. A motion was made by MRS. GAINES, seconded by MR. COLLOTON to adopt Ordinance 06-14 an ordinance designating depositories for Municipal Funds. Motion carried on a unanimous roll call vote. c. The Board reviewed and revised the annexation agreement between the Village, Alberta Koehler and Fund 601, LLC. After much discussion a motion was made by MR. MALIGRANDA, seconded by MR. COLLOTON to adopt Resolution 06-05R. Resolution authorizing execution of Annexation Agreement for Alberta Koehler Property (Approximately 5.0 Acres). Motion carried on the following roll call vote: TARGOSZ COLLOTON GAINES MALIGRANDA SMITH PRESIDENT BUTLER yes, MYERS abstain The Attorney asked the Board to go forward to the Engineer and return to her later. 8. Village Engineer a. The location of sidewalk/bike path and installation will remain open until the lots are sold in the Winnebago Highlands. Com Ed will determine the light poles along McNair Road. The bike path along the Assisted Living will be placed on the public right of way. b. Attorney has not received the Letter of Credit information from the developer of Willingham Subdivision. c. The punch list for the Elida Street project remains open. d. A motion was made by MRS. GAINES, seconded by MR. SMITH to pay Rockford Blacktop $227,241.04 from MFT for the completion of the 2006 Street Project. Motion carried on a unanimous roll call vote. e. The 2001-2005 MFT Audit remains open. f. The Pre-procurement Bid Opening for the Wastewater Treatment Expansion has been extended to October 19, 2006. Fehr-Graham has no new estimate for the cost of the plant expansion at this time. The Board returned to item c. under the Attorney. A motion was made by MRS. GAINES, seconded MR. SMITH to adopt Ordinance 06-15 as revised during the meeting and discussion of the Annexation Agreement Ordinance to annex certain territory to the Village of Winnebago, Illinois Alberta Koehler Property (Approximately 5.0 Acres) Motion carried on the following roll call vote: GAINES MALIGRANDA SMITH TARGOSZ COLLOTON: yes MYERS abstain A motion was made by MRS. GAINES, seconded by MR. SMITH to adjourn at 10:50 p.m. Motion carried on a voice vote. Sally Jo Huggins, Village Clerk Back To: Board Minutes |