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November 13, 2006 The Board of Trustees of the Village of Winnebago met at 7:30 p.m. with President Stephen Butler presiding. ROLL CALL COLLOTON – GAINES – MALIGRANDA – MYERS – SMITH – TARGOSZ: present Guests: Attorney Mary Gaziano, Mary Jo Hubbartt, D. Mark Hubbartt, Dennis Noegel, Kris Steinwand, Chief Todd Stockburger, Mark Painter, Dan Heitz, Lauren Heitz, Kyle Sneath, Emily Hill, Audrey Peterson, Corrine Van Hamen A motion was made by MRS. GAINES, seconded by MR. COLLOTON to accept the minutes of the October 9, 2006 Regular Board Meeting and Public Hearing as printed. Motion carried on a voice vote. A motion was made by MRS. GAINES, seconded by COLLOTON to pay the bills as presented. Motion carried on a unanimous roll call vote. A motion was made by MRS. GAINES, seconded by MRS. TARGOSZ to pay the following bills, each over $5,000.00: Payable To Invoice Amount Fehr-Graham Engineering $48,109.32 Attorney Gaziano $ 5,803.65 Gill’s Disposal $10,566.40 IML Risk Management – Annual Renewal $33,880.56 Motion carried on the following roll call vote: GAINES, MALIGRANDA, SMITH, TARGOSZ, COLLOTON: yes MYERS: no A motion was made by MRS. GAINES, seconded by MRS. TARGOSZ to approve the Treasurers Report as presented. Motion carried on a unanimous roll call vote. PUBLIC COMMENT No one signed up to speak during public comment. OLD BUSINESS A. Items with planned action 1. Finance Committee a. The changes and improvements recommended by MBK & K have been implemented with the exception of one which is virtually impossible with the present software. A motion was made by MRS. GAINES, seconded by MR. MYERS to approve the Audit Report of Millikin, Benning, Kleckner & Kobischka, LLC Certified Public Accountants as presented. Motion carried on a unanimous roll call vote. MRS. GAINES thanked Attorney Gaziano and Todd Weegens for attending the Finance Committee meeting and their assistance. b. A motion was made by MRS. GAINES, seconded by MR. COLLOTON to use money from the Illinois Funds Long Term Investment to pay off the existing loan at the First National Bank, up to $65,000.00. The money will be paid back to the Illinois Funds at the rate of $2,660.83 per month. Motion carried on a unanimous roll call vote. 2. Community Development Committee/4th of July Team a. A motion was made by MR. MALIGRANDA, seconded by MR. MYERS to donate $200.00 from Line Item 17-7-911 for the Senior Citizen Holiday Party. Motion carried on a unanimous roll call vote. A motion was made by MR. MALIGRANDA, seconded by MRS. GAINES to move $200.00 from Line Item 17-7-912 to 17-7-911. Motion carried on a unanimous roll call vote. b. A motion was made by MR. MALIGRANDA, seconded by MR. MYERS to spend up to $500.00 from line 17-7-912 for the Holiday Lighting Contest for businesses and residences. Motion carried on a unanimous roll call vote. 3. Advisory Team/Clerk a. The Administrative Assistant/Human Resources position will be discussed in Executive Session with Mrs. Steinwand invited to participate. b. A motion was made by MR. COLLOTON, seconded by MR. MALIGRANDA to accept the 2007 calendar year regular meeting dates per the attached schedule. Motion carried on a voice vote. 4. Police Committee a. A motion was made by MR. SMITH, seconded by MR. MYERS to have the Attorney draft an amendment to Ordinance 76-10 to change the fine structure to not less than $75.00 or more than $500.00 and establish the closing time at 10:30 p.m. for all parks within the corporate Village limits. Motion carried on a unanimous roll call vote. b. A motion was made by MR. SMITH, seconded by MR. COLLOTON to hire Michelle Bogdonas as a full-time Police Officer. She has completed the background check, the personality assessment and medical exam successfully. She will be paid $14.32 per hour. Motion carried on a unanimous roll call vote. A motion was made by MR. SMITH, seconded by MR. MYERS to set the probationary period at one year for Officer Bogdonas and all police officers hired in the future. Motion carried on a unanimous roll call vote. 5. President MR. BUTLER noted that MRS. TARGOSZ will now be the chairman of Public Works and thanked MR. MALIGRANDA for his time working with her. a. MR. BUTLER noted the Chamber of Commerce is sponsoring the Holiday Walk December 8, 2006 from 5:00 p.m. to 9:00 p.m. and December 9, 2006 from 9:00 a.m. to 1:00 p.m. MR. BUTLER congratulated the Boys and Girls Cross Country Teams and Boys Soccer Team for their great seasons and success in State Competitions. 6. Public Works Committee a. The Lab Assistant/Meter Reader position will be discussed in Executive Session. b. A motion was made by MR. MALIGRANDA, seconded by MRS. TARGOSZ to authorize R. Daniel Janes to approve the Water and Sewer (O & M) Bills as the head of that department. Motion carried on a unanimous roll call vote. 7. Village Attorney The annexation of the Koehler property has been completed. a. A motion was made by MRS. GAINES, seconded by MR. SMITH to adopt Ordinance 06-16, an ordinance to effect a Zoning Map Amendment to designate zoning for Koehler Property annexed into the Village of Winnebago. Motion carried on a unanimous roll call vote. b. Attorney Gaziano explained the limiting rate of calculation for the Tax Levy Ordinance. The Board recommended increasing the tax levy amount by $30,000.00 to account for the rapid growth. c. Attorney Gaziano and MRS. GAINES attended the County meeting about the Hodgdon issue. The building to be erected to cover the vehicles being stored, will need to be completed within one year of the county approval. 8. Village Engineer a. The Willingham Subdivision letter of credit has been received and is being recorded. The Winnebago Highlands are working with Comed for resolution of pole locations. The Koehler Subdivision has been annexed and zoned. The Winnebago Corners have provided no information or new plats. The Larry Rose plans will be discussed at the Zoning Board Public Hearing December 4, 2006 at 6:30 p.m. b. A motion was made by MRS. GAINES, seconded by MR. MYERS to make the final payment of $5,000.00 on the Elida Street Project. Motion carried on a unanimous roll call vote. c. A motion was made by MR. MALIGRANA, seconded by MRS. GAINES to adopt a MFT Supplemental Resolution for $55,000.00 for 2006. Motion carried on a unanimous roll call vote. d. The preprocurement bids for the Wastewater Treatment Plant Expansion were deemed non-responsive. There will be more discussion on the plant expansion at the next Public Works Committee Meeting November 27, 2006 at 6:30 p.m. New Business There will be two Public Hearings December 11, 2006: 6:00 p.m. to 6:45 p.m. Annexation of Islands, 6:45 p.m. to 7:30 p.m. Tax Levy Ordinance. MR. MYERS asked if a plan could be established to replace the sidewalks in the old part of town; referred to the Public Works Committee. MR. MALIGRANDA asked about the cement portion of the bike path on Westfield by Prairie Hill. MRS. TARGOSZ asked about lighting for Memorial Park; referred to the Community Development Committee. A motion was made by MR. COLLOTON, seconded by MRS. TARGOSZ to go into Executive Session to discuss personnel matters as related to employment of two positions by the Village at 8:52 p.m. Motion carried on unanimous roll call vote. The Board with all present returned to Regular Session at 10:00 p.m. There will be a Special Board Meeting November 27, 2006 at 7:30 p.m. to discuss the job description and hiring of a Lab Assistant/Meter Reader for Public Works and an Administrative Assistant/Human Resource Person. A motion was made by MR. SMITH, seconded by MR. MYERS to adjourn at 10:02 p.m. Motion carried on a voice vote. Sally Jo Huggins, Village Clerk
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