|
|
•
December 7, 2009
The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank, Jr. presiding.
ROLL CALL
ELSEN – TARGOSZ – MALIGRANDA – MYERS – SMITH: present
LEONARD: absent
Guests: Attorney Mary Gaziano, Mary Jo Hubbartt, D. Mark Hubbartt, Kelli Jeffers, Chad Insko, Sally Bennett, Todd Stockburger, Kris Steinwand, Gary Hughes, Jerry Hughes, Bill Hoyt, Pankaj Mahajan, Chuck Misuraca, Randy White, Mike Capriola, Mark Crosby, Jaynellen Holloway.
Everyone was reminded to remember Pearl Harbor Day and Duane Myers who was serving there in 1941.
A motion was made by MR. SMITH, seconded by MR. MYERS to accept the minutes of the November 9, 2009 Regular Board Meeting. Motion carried on a voice vote.
A motion was made by MR. MYERS, seconded by MR. ELSEN to pay the bills over $5,000 to Gill’s Freeport Disposal, Fehr-Graham & Associates and Attorney Mary Gaziano. Motion carried on a unanimous roll call vote of those present.
A motion was made by MRS. TARGOSZ, seconded by MR. ELSEN to pay the bills as presented. Motion carried on a unanimous roll call vote of those present.
The Treasurer’s Report has been placed on file for audit.
PUBLIC COMMENT
Mr. Hubbartt addressed the Board and questioned the inspection fees charged by Fehr-Graham as they are not done properly. This is the second time in five years they have handled inspections incorrectly. Secondly, Rock River should not be used again as they do shoddy work, according to Mr. Hubbartt.
OLD BUSINESS
A. Items with planned action
7. Police Committee
a. Mr. Misuraca has replaced the electrical service to the police garage. He thanked Mr. Insko for his help. To be safe the plug-ins and light fixtures need to be replaced. Lighting should also be placed outside of the building. The cost of this work would be about $2,000. The matter is referred to the Combined Police and Public Works Committee Meeting December 17, 2009 at 6:30 p.m.
2. Public Works Committee
3. Village Attorney
a. After discussion and explanation, a motion was made by MR. ELSEN seconded by MRS. Targosz to adopt Ordinance 09-13, an Ordinance providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on the General Obligation Sewer Improvement Bonds, Series 1990, of the Village of Winnebago, Winnebago County, Illinois. Motion carried on a unanimous roll call vote of those present.
b. A motion was made by MR. ELSEN, seconded by MR. SMITH to adopt Ordinance 09-06, an Ordinance levying taxes for all corporate purposes for the Village of Winnebago, Illinois, for the fiscal year beginning May 1, 2009, and ending April 30, 2010. Motion carried on a unanimous roll call vote of those present.
c. The First Rockford Group is requesting release of their Letter of Credit for Willingham Subdivision, originally written October 6, 2006. A motion was made by MR. ELSEN, seconded by MR. SMITH to agree to release the Letter of Credit provided developer agrees to post a $1,600.00 cash bond to be released only upon completion and approval by the authorized Village representative(s) of the permanent patching to be completed in the Spring of 2010. Motion carried on a unanimous roll call vote of those present.
1. Village Engineer
a. The CDAP Sewer Improvement Grant work is proceeding. The prepping of lines will begin December 14, 2009.
A motion was made by MRS. TARGOSZ, seconded by MR. MYERS to pay Pay Request Number Four to Visu-Sewer, Inc. in the amount of $1,868.56 Motion carried on a unanimous roll call vote of those present.
b. After discussion a motion was made by MR. ELSEN, seconded by MR. MALIGRANDA to approve a reduction of the price charged for the 2009 MFT Road Project in the amount of $17,269.67 firm as a result of the quality of work on Westfield Road and the patch on Elida Street. Motion carried on a unanimous roll call vote of those present.
c. The pay request for the Westfield Road Stimulus Project was signed and forwarded to Springfield. When paid, the Village will be billed for their share.
d. It is hoped the preliminary draft of the Feasibility Study for RRWRD will be ready before Christmas.
e. The infrastructure planning/funding has been provided to MRS. TARGOSZ.
f. Public Works Employees are reviewing the Village maps.
g. The Development Codes and Ordinances remain open.
h. The drawings from Willingham Subdivision were provided to the Village.
4. Finance Committee
a. This is the second week of training on the new software and things are going well with the accounting package.
b. In reviewing the budget for 2009/2010 the overall income is under budget by $40,000.
c. The budget process for 2010/2011 is in the review phase.
d. The Property Tax Levy was handled by the Attorney.
e. The Possibility of a referendum in November is being discussed.
f. Final approval of the Trumpet Contract remains open.
g. The MFT Audit remains open awaiting information being provided to MFT.
5. Community Development Committee/Fourth of July Team
6. Advisory Team/Clerk
8. President
a. A motion was made by MR. ELSEN, seconded by MR. MYERS to approve the Intergovernmental Agreement with Community Unit District 323 with regard to Village Police Officers working at school functions as amended and authorize President Eubank to sign the Agreement. Motion carried on a unanimous roll call vote of those present. The School Board will meet December 14, 2009 to accept the agreement.
b. Mark Crosby is the agent of ECI who owns the property on Meridian Road/Weldon Road.
c. The Incode Contract was discussed under Finance where it was noted the Village will accept the information from 2000 forward transferred by Incode.
III. New Business
A. ITEMS WITH PLANNED ACTION AT THIS MEETING
1. Village Engineer
2. Public Works Committee
a. A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to purchase an enclosed trailer from NITE Equipment for a cost not to exceed $5700 from line 51-44-831. Motion carried on a unanimous roll call vote of those present.
b. A motion was made by MRS. TARGOSZ, seconded by MR. MYERS to replace the water meter at Mikron at a cost up to $3,000 from line item 51-44-542. Motion carried on a unanimous roll call vote of those present.
c. It was noted the water meters at Clayton Court are hooked up before the back wash of the water softeners. The President will send the owners a letter requesting they be corrected.
3. Village Attorney
a. The sign in Willingham Subdivision of Mr. Challand is not in violation of the Village’s Sign Ordinance.
4. Finance Committee
Thanks Mary (Attorney Gaziano) for the treats.
5. Community Development Committee/Fourth of July Team 6. Advisory Team/Clerk a. A motion was made by MR. MYERS, seconded by MR. SMITH to give Gail DiGvonni a fifty cent per hour raise effective with the pay period beginning December 27, 2009, as she has successfully completed her probationary period. Motion carried on the following roll call vote: SMITH – ELSEN - MYERS: yes TARGOSZ - MALIGRANDA: pass / no
8. President
a. A motion was made by MR. ELSEN, seconded by MR. MYERS to approve the use of the lighted ball diamond of Hurd Young Memorial Park by the Winnebago Park District for a skating rink and to authorize President Eubank to sign an Intergovernmental Agreement with the Park District indemnifying the Village subject to the approval of the Village Attorney. The water for the skating rink will be pumped by the Fire Department. Motion carried on the following roll call vote: ELSEN–MALIGRANDA-SMITH-MYERS: yes Targosz: no
b. The School District (CUSD 323) wants to reinstate the D.A.R.E. Program at their cost. A motion was made by MRS.TARGOSZ, seconded by MR. SMITH, to have the Village President with the approval of the Village Attorney to draft and sign an Intergovernmental Agreement with the School District (CUSD 323) to provide a Village off-duty Police Officer with equipment to teach the D.A.R.E. Program with all costs to be paid by the School District. Motion carried on the following roll call vote: ELSEN – SMITH – TARGOSZ: yes MALIGRANDA – MYERS: no
c. A resolution for the Thomson Prison remains open.
9. Other Business
President Eubank noted beginning in January the Winnebago mail will be delivered by the Kilburn Avenue Post Office.
A motion was made by MR. SMITH, seconded by MR. MYERS to adjourn at 10:07 p.m. Motion carried on a voice vote.
Sally Jo Huggins, Village Clerk