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Back to : January 8, 2007 The Board of Trustees of the Village of Winnebago met at 7:30 p.m. with President Stephen Butler presiding. ROLL CALL COLLOTON – GAINES – MALIGRANDA – MYERS – SMITH – TARGOSZ: present Guests: Attorney Mary Gaziano, Mary Jo Hubbartt, D. Mark Hubbartt, Dennis Noegel, Kris Steinwand, Chief Todd Stockburger, Dick Medearis, Guy Luchini, Tess Luchini, Sarah Luchini, Mary Luchini, Randy Cook, Tom Dabson, Todd Weegens, Mike Capriola, Susan Sullivan-Dauphin, Scott Sullivan, Chris Walters, Ken Kramer, Larry Bolhous A motion was made by MRS. GAINES, seconded by MR. SMITH to accept the minutes of the December 11, 2006 Regular Board Meeting and Public Hearing with the correction of the spelling of Guy Luchini’s name. Motion carried on a voice vote. A motion was made by MRS. GAINES, seconded by COLLOTON to pay the bills except the duplicate payment to NASRO check number 13705. Motion carried on a unanimous roll call vote. A motion was made by MRS. TARGOSZ, seconded by MRS. GAINES to pay an additional bill to H.D. Supply for $676.45 for the water sampling station from the O & M Fund. Motion carried on a unanimous roll call vote. A motion was made by MRS. GAINES, seconded by MR. SMITH to approve the Treasurers Report as presented. Motion carried on a unanimous roll call vote of those present. PUBLIC COMMENT No one signed up to speak during public comment. OLD BUSINESS A. Items with planned action 1. Finance Committee a. Only one financial planner will give a presentation January 9, 2007 as the other planner is ill and unable to attend. 2. Community Development Committee/4th of July Team 3. Advisory Team/Clerk a. The committees were requested to provide their planned meeting dates to the Deputy Clerk for the 2007 calendar year. The Clerk asked the Board to extend the hours to forty for the Administrative Assistant/H.R. Designee, Lori Garkey, to assist in the coverage of the Treasurers position until that person is hired. After discussion a motion was made by MR. SMITH, seconded by MR. MYERS to authorize Lori Garkey to work up to forty hours per week for three consecutive weeks, retroactive to last week if necessary with the understanding the extra hours would not cause Lori Garkey to become a full-time employee. Motion carried on a unanimous roll call vote. 4. Police Committee a. As Dana Ostergard will have successfully completed her six month probationary period on January 17, 2007, a motion was made by MR. SMITH, seconded by MRS. GAINES to increase her hourly rate to $10.00 effective January 14, 2007, the beginning of the pay period closest to the date. Motion carried on a unanimous roll call vote. 5. President a. The developer of Sullivan’s requested a Conditional Use Permit to start construction before the preliminary and final plats are approved as they would like to have the grocery store in operation in June 2007. After discussion, a motion was made by MRS. GAINES, seconded by MR. COLLOTON, to require work on the development not to proceed until Fehr-Graham has received and reviewed the plats and there is a Special Board Meeting to accept the platting. Motion carried on the following roll call vote: TARGOSZ – COLLOTON – GAINES – SMITH: yes MALIGRANDA – no MYERS - abstain The Engineer then asked the Board to review the items regarding the Sullivan Development while the Sullivans and their developers were still at the meeting. The major question to be answered is the access to the development and a possible road to the property to the east. After discussion, a motion was made by MR. MYERS, seconded by MR. SMITH not to require Sullivan’s developer to extend Landmark Drive to the east past Elida Street. Motion carried on the following roll call vote: COLLOTON – GAINES – MALIGRANDA – SMITH – TARGOSZ: yes MYERS: abstain 6. Public Works Committee a. A motion was made by MRS. TARGOSZ, seconded by MR. MALIGRANDA to lease-to-buy a 2006 John Deere Loader from West Side Tractor Sales for a price of $94,800.00. The first payment of $50,000.00 to be paid in January 2007 from line item 01-2-831. Two additional payments of $24,222.85 each to be paid on December 1, 2007 and December 1, 2008. The loader will be purchased for $1.00 after the final payment. No payment will be made until Attorney Gaziano reviews the lease documentation. Motion carried on a unanimous roll call vote. A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to purchase the extended warranty for the John Deere Loader at a cost not to exceed $3,000.00 from line item 01-2-831. The warranty will cover the full machine for eighty-four months. Motion carried on a unanimous roll call vote. b. MRS. TARGOSZ talked about the gallons of water pumped versus the gallons billed. It was noted that the dates included in each report are different. 7. Village Attorney a. Attorney Gaziano discussed the “islands” that she was requested to annex into the village. One of the “pockets” “islands” is in need of a legal description before she can proceed. A motion was made by MRS. GAINES, seconded by MR. SMITH to authorize Fehr-Graham to draft a legal description of the seven properties at the northwest, northeast and southwest corners of the intersection of Westfield and Cunningham Roads. Motion carried on the following roll call vote: MYERS – SMITH – TARGOSZ – GAINES – MALIGRANDA: yes COLLOTON: no 8. Village Engineer a. All subdivisions are proceeding. b. The Sullivan Development was discussed under the President. c. The MFT Audit remains an open issue. A new auditor has been hired but has not contacted Fehr-Graham yet. d. Engineering of the Waste Water Treatment Plant has halted. The Village was awarded a DCEO Planning Grant of $25,000.00. New Business No new business. A motion was made by MR. SMITH, seconded by MRS. GAINES to adjourn at 9:12 p.m. Motion carried on a voice vote.
Sally Jo Huggins, Village Clerk
January 21, 2008 The Board of Trustees of the Village of Winnebago met in Special Session at 6:30 p.m. with President Stephen Butler presiding. ROLL CALL GAINES – KENNEDY – MALIGRANDA – MYERS – SMITH – TARGOSZ: present Guests: Attorney Mary Gaziano, Mary Jo Hubbartt, D. Mark Hubbartt, Jim Millikin, Kris Steinwand, Lori Garkey 1. Final copies of the Audit Report were provided by Jim Millikin of MBKK. In addition MBKK provided a DVD of the information. Attorney Gaziano had questions on the following: Page 36-subsequent events-The sales generated by Sullivan Foods and Ace Hardware are the only businesses included in the sales tax amount to be rebated. Page 9 Revenues and page 11 Economic Factors are inconsistent. A motion was made by MR. SMITH, seconded by MR. KENNEDY to accept the Audit Report with the amendment to page 36 noted above and clarification of the inconsistencies of pages 9 and 11. Motion failed on the following roll call vote: KENNEDY – SMITH: yes GAINES – MALIGRANDA –MYERS – TARGOSZ: no The corrected Audit Report will be provided at no cost by MBKK at the February 11, 2008 meeting. 2. A motion was made by MRS. GAINES, seconded by MRS. TARGOSZ to go into Executive Session at 7:03 p.m. to discuss personnel matters relative to the Treasurer’s Position. The Board returned to Special Session at 7:38:45 p.m. with all Board Members present. A motion was made by MRS. GAINES, seconded by MR. MYERS to request a background check by the Village Police Department of prospective temporary employees for the Treasurer’s position. Motion carried on a unanimous roll call vote. A motion was made by MRS. GAINES, seconded by MR. MYERS to authorize MRS. GAINES and Mrs. Huggins to present a contract for signature by the Village President to contract the services of an acceptable employment agency to provide a temporary employee to fulfill the Treasurer’s duties. This authorization would be subject to the approval of the contract by the Village Attorney and subject to any proposed temporary employee passing an appropriate background check. Motion carried on a unanimous roll call vote. President Butler reminded the Board the Comprehensive Plan will be voted on at the February Meeting. A motion was made by MRS. GAINES, seconded by MR. MYERS to adjourn at 7:45 p.m.. Motion carried on a voice vote.
Sally Jo Huggins, Village Clerk
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