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Back to : January 11, 2010 The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank, Jr. presiding. ROLL CALL ELSEN LEONARD MALIGRANDA MYERS SMITH - TARGOSZ: present Guests: Attorney Mary Gaziano, Mary Jo Hubbartt, D. Mark Hubbartt, Kelli Jeffers, Chad Insko, Sally Bennett, Todd Stockburger, Kris Steinwand, Dennis Noegel, Dick Medearis, Todd Weegens, Vivian Gaines, Gail DiGvonni, Alan Nylund, Dean Turman. A motion was made by MR. SMITH, seconded by MR. MALIGRANDA to accept the minutes of the December 7, 2009 Regular Board Meeting and Public Hearing. Motion carried on a voice vote. A motion was made by MR. ELSEN, seconded by MR. LEONARD to pay the bills over $5,000 to Gills Freeport Disposal, Fehr-Graham & Associates and Attorney Mary Gaziano. Motion carried on a unanimous roll call vote of those present. A motion was made by MRS. TARGOSZ, seconded by MR. ELSEN to pay the bills as presented. Motion carried on a unanimous roll call vote of those present. MR. MYERS recommended local vendors be used when ever possible in the future. The Treasurers Report has been placed on file for audit. PUBLIC COMMENT No one requested the opportunity to address the Board. OLD BUSINESS
1. Village Engineer a. A motion was made by MRS. TARGOSZ, seconded by MR. ELSEN to approve the General Engineering Services Agreement for 2010 with Fehr-Graham and Associates for $35,000. Motion carried on the following roll call vote. MALIGRANDA SMITH TARGOSZ ELSEN LEONARD: yes MYERS pass: yes MR. MYERS asked that other bids for Engineering Services be requested in the future. b. A motion was made by MRS. TARGOSZ, seconded by MR. LEONARD to apply for the $350,000 2010 CDAP Grant which includes a $120,000 cost match for the Village and an Engineering Agreement for time and material up to $10,000. There will be a Public Hearing for the Grant Application on February 8, 2010 at 6:15 p.m. Motion carried on a unanimous roll call vote. c. The Sewer Lining Project is expected to be completed in January 2010. Point repairs will begin following the sewer lining to complete the 2009 CDAP Sewer Improvement Grant. d. The vendor has agreed to the $17,269.67 deduction for the 2009 MFT Street Improvement Project for work not meeting requirements. The original request was $296,537.31. A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to pay Rock Road Companies $279,267.64 for the 2009 MFT Street Project. Motion carried on a unanimous roll call vote. e. All documents were submitted for the 2009 Westfield Road Stimulus Project. IDOT will audit the project Thursday, January 14, 2010 at the office of Fehr-Graham & Associates. The Village will be invoiced for their share of the cost. f. The RRWRD Feasibility Study was discussed January 6, 2010 at the Public Works meeting. g. Infrastructure Planning/Funding remains open. h. Village Map Updates remain open. i. Development Codes & Ordinances remain open. 2. Public Works Committee 3. Village Attorney 4. Finance Committee a. The training of the financial portion and payroll is complete on the new software and the software is working well. The training on the water billing software will be for two weeks beginning January 18, 2010. b. The audit issues have been addressed. c. A motion was made by MR. ELSEN, seconded by MRS. TARGOSZ to change the fiscal year to January 01 to December 31. It was noted that most area communities have the same fiscal year as the Village has now, May 01 to April 30. Motion carried on the following roll call vote: TARGOSZ ELSEN LEONARD: yes MALIGRANDA MYERS SMITH: no President Eubank: yes A motion was made by MR. ELSEN, seconded by MR. LEONARD to authorize Attorney Gaziano to draft the Ordinance to change the fiscal year to January 01 through December 31 beginning January 1, 2012 with an interim fiscal year from May 1, 2011 to December 31, 2011. Motion carried on the following roll call vote: ELSEN LEONARD TARGOSZ: yes MALIGRANDA MYERS SMITH: no President Eubank: yes The moving of the Police Fund under the General Fund was briefly discussed. d. The need for a Property Tax Referendum will be discussed at the February meeting. In the meantime the Finance Committee will review the financing and the Police Committee will discuss the number of officers needed. e. The Utility Tax remains open. f. A motion was made by MR. ELSEN, seconded by MR. LEONARD to charge each residence $13.00 per month for garbage collection beginning with the February 2010 billing cycle. The motion was amended by MR. ELSEN, seconded by MR. LEONARD to request the Village Attorney to draft an Ordinance to change the rate charged to residents for garbage collection. The motion as amended was amended a second time by MR. ELSEN and seconded by MR. LEONARD to add the rate to be charged residences to be $13.50 per month beginning January 1, 2011, $13.75 beginning January 1, 2012 and $14.25 beginning January 1, 2013 and the new rate for 2010 will be effective for the March billing cycle provided the Ordinance is approved. Motion carried on a unanimous roll call vote. It was suggested that the rate to be charged be reviewed when the contract is settled with the hauler. 5. Community Development Committee/Fourth of July Team 6. Advisory Team/Clerk 7. Police Committee a. A motion was made by MR. SMITH, seconded by MR. MYERS to accept the bid from Asphalt Roofing Systems of $8,850 to replace the roof on the Police Garage. The motion was amended by MR. SMITH, seconded by MR. MYERS to increase the price of the project to up to $10,000 to cover any needed deck replacement. The labor on the project has a two year guarantee and the roof system has a planned life of twelve years. Motion carried on a unanimous roll call vote. 8. President a. The Rock River Water Reclamation District remains open. Information was provided by Rock River Water Reclamation on costs. b. The Fehr-Graham yearly order for professional Engineering Services was covered earlier. c. The Grant Application was also completed earlier. d. There was a meeting prior to the Board Meeting tonight of the area taxing bodies on Meridian Point. e. The Intergovernmental Agreement with CUSD 323 for use of Police Officers has been signed by both parties. f. The Intergovernmental Agreement with the Winnebago Park District for the skating rink has been signed by both parties. III. New Business A. ITEMS WITH PLANNED ACTION AT THIS MEETING 1. Village Engineer 2. Public Works Committee 3. Village Attorney a. The Finance Committee will review the required line item transfers and make a recommendation at the February Board Meeting. Attorney Gaziano will speak to the Winnebago High School Drivers Education Class on January 19, 2010. 4. Finance Committee 5. Community Development Committee/Fourth of July Team 6. Advisory Team/Clerk 7. Police Committee 8. President a. A motion was made by MR. MYERS, seconded by MR. LEONARD to appoint Kris Steinwand the Village Freedom of Information Officer and Todd Stockburger as the alternate Freedom of Information Officer. Motion carried on a voice vote. 9. Other Business Upcoming Committee Meetings: Public Works January 20, 2010 at 6:30 p.m. Community Development January 25, 2010 at 6:30 p.m. Police January 28, 2010 at 6:30 p.m. Finance January 19, 2010 at 6:30 p.m. Finance February 1, 2010 at 6:30 p.m. Mr. Medearis thanked Mr. Noegel and crew for the excellent job on snow clean up of Village Streets. MR. ELSEN commented on the recent Village Newsletter, stating it was very well done and contained a lot of important information. MR. MYERS noted that he had complaints for the tickets issued for violation of the Snow Ordinance. It was noted that sixteen tickets have been issued for the Snow Ordinance and all were issued after the plows had started their work. It was suggested that someone should notify the TV Stations that the Snow Emergency is in effect for the Village and no parking is permitted until the snowplows have cleaned the streets. The matter is referred to the Public Works Committee. A motion was made by MR. SMITH, seconded by MR. MYERS to adjourn at 9:20 p.m. Motion carried on a voice vote. Sally Jo Huggins, Village Clerk
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