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February 12, 2007
The Board of Trustees of the Village of Winnebago met at 7:30 p.m. with President Stephen Butler presiding. ROLL CALL COLLOTON – GAINES – MALIGRANDA – MYERS – SMITH – TARGOSZ: present Guests: Attorney Mary Gaziano, Mary Jo Hubbartt, D. Mark Hubbartt, Kris Steinwand, Chief Todd Stockburger, Dick Medearis, Randy Cook, Tom Dabson, Todd Weegens, Mike Capriola, Scott Sullivan, Larry Bolhous, Thomas Colloton, Attorney Carl Ecklund, Officer Randy Smith A motion was made by MRS. GAINES, seconded by MR. SMITH to accept the minutes of the January 8, 2007 Regular Board Meeting. Motion carried on a voice vote. A motion was made by MRS. GAINES, seconded by MRS. TARGOSZ to pay the bills exceeding $5,000 to Fehr-Graham and Gill’s Disposal. Motion carried on a unanimous roll call vote. A motion was made by MRS. GAINES, seconded by MR. COLLOTON to pay the bills as presented. Motion carried on a unanimous roll call vote. A motion was made by MRS. GAINES, seconded by MR. COLLOTON to approve the Treasurers Report as presented. Motion carried on a unanimous roll call vote of those present. PUBLIC COMMENT No one signed up to speak during public comment. OLD BUSINESS A. Items with planned action 1. Finance Committee a. A motion was made by MRS. GAINES, seconded by MRS. TARGOSZ to spend up to $875.00 from O&M to have Ehlers & Associates, Inc. complete a water rate analysis for the Waste Water Treatment Plant. Motion carried on a unanimous roll call vote. 2. Community Development Committee/4th of July Team a. A motion was made by MR. MALIGRANDA, seconded by MRS. GAINES to dedicate the property at 104 North Benton Street to the Pecatonica Prairie Path to be used as a Trail Head. Motion carried on a unanimous roll call vote. b. A motion was made by MR. MALIGRANDA, seconded by MR. SMITH to transfer $2,000 from line item 17-7-532 to line item 17-7-900 and $2,000 from line item 17-7-532 to line item 17-7-911. Motion carried on a unanimous roll call vote. 3. Advisory Team/Clerk a. A motion was made by MR. COLLOTON, seconded by MR. MYERS to hire Vicki Bilodeau as the Treasurer contingent upon successful completion of the background check. She will be paid $15.00 per hour, serve a six month probationary period and a physical exam as required. Motion carried on a unanimous roll call vote. b. A motion was made by MR. COLLOTON, seconded by MRS. GAINES to make the following transfers: $12,500 from line 01-1-421 to line 01-1-423 $1,000 from line 01-1-541 to line 01-1-423 $3,500 from line 01-1-562 to line 01-1-423 $500 from line 01-1-560 to line 01-1-561 $302.53 from line 21-3-658 and $302.53 from line 51-4-530 to line 01-1-658 Motion carried on a roll call vote. c. The Board members were reminded to fill out the Statement of Economic Interest Forms when they receive them even though they may recently have filed one as a candidate running for office. 4. Police Committee a. A motion was made by MR. SMITH, seconded by MR. MYERS to transfer $1,000 from line item 21-3-830 to line item 21-3-470. Motion carried on a unanimous roll call vote. 5. President a. The Board again discussed the zero tolerance policy regarding stop arm violations. MRS. TARGOSZ noted she is not in favor of a zero tolerance policy. A motion was made by MR. MALIGRANDA, seconded by MR. SMITH to continue enforcing the zero tolerance policy. Motion carried on a five to one voice vote. b. President Butler told the Board he has been contacted by past Board members, citizens, the Fire Chief, State Representative, and State Senator about the decision to not extend Landmark Drive east from Elida Street. He also noted that on a Saturday he sat and watched the large flow of traffic coming into Winnebago on Elida Street. The Board discussed the matter. The Attorney for Sullivans, Carl Ecklund, explained that extending Landmark to the East would put the road through the middle of the store. A motion was made by MRS. GAINES, seconded by MRS. TARGOSZ, to reverse the decision made at the January 8, 2007 meeting not to require Sullivan’s developer to extend Landmark Drive east past Elida Street. Motion carried on the following roll call vote: MYERS: pass, SMITH – TARGOSZ – COLLOTON – GAINES – MALIGRANDA: yes, MYERS: abstain 6. Public Works Committee a. A motion was made by MRS. TARGOSZ, seconded by MRS. GAINES to make the following transfers: $27,500 from MFT 15-6-501 to MFT 15-6-502 $500 from General 01-1-594 to O&M 51-4-594 $3,500 from Streets 01-2-594 to O&M 51-4-594 Motion carried on a unanimous roll call vote. b. Ordinance 06-10 remains open. c. A motion was made by MRS. TARGOSZ, seconded by MR. MALIGRANDA to adopt Ordinance 07-01 as amended. MRS. TARGOSZ withdrew the motion and took it back to committee for more discussion. 7. Village Attorney b. The Public Hearing for the Rose Pre-Annexation Agreement will be at 6:45 p.m. March 12, 2007. c. A motion was made by MRS. GAINES, seconded by MRS. TARGOSZ to adopt Ordinance 07-02, an Ordinance regulating and restricting the use of the public parks within the Village of Winnebago, Illinois and revoking, superseding, and replacing in its entirety Ordinance No. 76-10 previously passed relating to the same. Motion carried on a unanimous roll call vote. 8. Village Engineer a. Mr. Dabson said that the snowmobilers are using his property and all is going well. b. Sullivan Development was discussed earlier. c. The MFT Audit remains open awaiting a new auditor. d. The Waste Water Treatment Plant Planning Grant is open needing a document to be completed. New Business The President congratulated the sports teams, specifically the Bowling Team and Ellen Morrison who took first in the State Competition. The Board and President reluctantly accepted the resignation of Brian Colloton as he is moving out of the Village because of his work. The President will accept requests to fill the trustee position. A motion was made by MR. SMITH, seconded by MRS. GAINES to adjourn at 9:10 p.m. Motion carried on a voice vote. Sally Jo Huggins, Village Clerk
February 28, 2007 The Board of Trustees of the Village of Winnebago held a Special Meeting to discuss the Sullivan’s Development at 6:00 p.m. with President Stephen Butler presiding. ROLL CALL MALIGRANDA-MYERS-SMITH-TARGOSZ: present GAINES: absent Trustee GAINES arrived at 6:02 p.m. Guests: Attorney Mary Gaziano, Todd Weegens, John Busser, Scott Sullivan, Susan Sullivan-Dauphin, Larry Bolhous, Mike Capriola, D. Mark Hubbartt, Mary Jo Hubbartt, David Hassel, Dennis Noegel, Dick Medearis, Officer Randy Smith, Kris Steinwand President Butler asked Scott Sullivan to present their information. Mr. Sullivan asked Todd Weegens to present the drawings that had been provided to Fehr-Graham. Todd explained that he has the copy of the revised preliminary plat based on the ten acres rather than twelve. Mr. Sullivan explained that he had tried to purchase an additional two acres on the north side of his lot to handle the detention pond for the storm water. He also mentioned that he had attended the meeting sponsored by the Fire Chief recently. He also discussed the possible future of the road entrances to Winnebago as planned by IDOT. As there were only two copies of the preliminary plat, the Board, Scott Sullivan, and Todd Weegens gathered around the drawing and discussed the plans. Attorney Gaziano explained after the group discussion was completed what had transpired and asked the Board to summarize their discussion in order for the Clerk to get the information into the minutes. MR. MALIGRANDA: If possible would like to run the road next to the detention pond planned on the north side; could it meet the required sixty-six foot width, would it meet the Village specifications and become the property of the Village. MRS. GAINES: Would like to see the Sullivan Development; would like Landmark to go east from Elida Street as a thoroughfare; concerned with the safety of the people. MR. MYERS: Would not want traffic access north of Landmark; Sullivan’s went forward with the first decision by the Board—not requiring an entrance at Landmark—the Board should stand by their decision. It was noted that a preliminary plat is not required to show roadways. MR. SMITH: The road could and should go around the development. MRS. TARGOSZ: Nothing different than already stated. A motion was made by MR. SMITH, seconded by MR. MYERS to approve the preliminary plat as presented. The Attorney noted that the motion needed to be amended as it would need to include a statement about the previously approved motion which required Landmark to be the access. It was then noted that Mr. Weegens had not had his opportunity to give his summary. He then gave his summary. Mr. Weegens: One major concern is the safety if additional entrances are allowed along Elida Street; an east/west corridor is important; the Village wants to see development; this whole situation has been very confusing because it has not been in the normal sequence—preliminary plat, improvement plans, final plat. MR. SMITH made a motion to withdraw the motion to approve Sullivan’s Preliminary Plat as presented, MR. MYERS seconded. A motion was made by MR. SMITH, seconded by MR. MYERS to approve Sullivan’s Preliminary Plat as presented with the understanding that approval of the Preliminary Plat as presented would reverse the decision made at the February 12, 2007 Regular Board Meeting to require Sullivan’s as the developer to extend Landmark Drive past Elida Street. Motion failed on the following roll call vote: GAINES-MALIGRANDA-TARGOSZ: no MYERS-SMITH: yes A motion was made by MR. MYERS, seconded by MRS. GAINES to adjourn at 7:20 p.m. Motion carried on a voice vote. Sally Jo Huggins, Village Clerk
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