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Back to : February 8, 2010 The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank, Jr. presiding. ROLL CALL ELSEN – LEONARD – MALIGRANDA – MYERS – SMITH - TARGOSZ: present Guests: Attorney Mary Gaziano, D. Mark Hubbartt, Kelli Jeffers, Chad Insko, Sally Bennett, Todd Stockburger, Dennis Noegel, Dick Medearis, Todd Weegens, and Robert Challand A motion was made by MR. SMITH, seconded by MR. LEONARD to accept the minutes of the January 11, 2010 Regular Board Meeting. Motion carried on a voice vote. A motion was made by MR. ELSEN, seconded by MR. MYERS to pay the bills over $5,000 to Gill’s Freeport Disposal. Motion carried on a unanimous roll call vote. A motion was made by MR. LEONARD, seconded by MR. ELSEN to pay the bills as presented. Motion carried on a unanimous roll call vote. MR. ELSEN recommended negotiations with Mediacom include free service for the Village Offices. The Treasurer’s Report has been placed on file for audit. PUBLIC COMMENT No one requested the opportunity to address the Board. OLD BUSINESS
1. Village Engineer a. A motion was made by MRS. TARGOSZ, seconded by MR. MYERS to adopt Resolution 2010-01R a resolution of support and commitment of funds to apply for a 2010 CDAP Sewer Improvement Grant. Motion carried on a unanimous roll call vote. b. Of the 2009 CDAP Sewer Improvement Grant only one line remains under consideration. A motion was made by MRS. TARGOSZ seconded by MR. SMITH to approve payment of pay request #5 as follows: Current Contract Price $326,671.05 Total Completed 184,393.51 Less 10% Retainage 18,439.35 Net 165,954.15 Previous Payments 82,211.40 Pay Request 5 83,742.75 Motion carried on a unanimous roll call vote. MR. MYERS requested that Board Members receive copies of this kind of information prior to the meeting for review. c. The RRWRD Feasibility Study will be covered by the President. d. Infrastructure Planning/Funding remain open. e. Village Map Updates remain open. f. Development Codes & Ordinances remain open. The order of items was changed to allow the Public Works Employees to leave as soon as possible to be prepared for the impending snow. II. New Business 1. Public Works Committee a. At this time there is a need for thirty point repairs with the Sewer Lining Project at a cost of $5000 each if handled by the contractor. If the Village were to purchase a compact excavator on a rent to own arrangement, the Village could handle these repairs with the cost to be a part of the Village’s match of the CDAP Grant. This could give the Village a potential savings of $100,000. There is an Intergovern-mental Agreement with Winnebago Township in place that will allow use of the Township Trailer to transport the compact excavator. A motion was made by MRS. TARGOSZ seconded by MR. SMITH to spend up to $50,000 to rent to purchase a compact excavator with an estimated rental amount of $21,600 and the balance to be paid at the end of six months from line item 51-44-542. Motion carried on a unanimous roll call vote. Back to Old Business 3. Village Attorney a. A motion was made by MR. MALIGRANDA seconded by MR. ELSEN to adopt Ordinance 2010-01 an Ordinance Establishing Service Charges on Garbage Pickup Rates. Motion carried on a unanimous roll call vote. b. Possible Limiting Rate Referendum will be covered by the Finance Committee. c. A motion was made by MR. ELSEN, seconded by MRS. TARGOSZ to adopt Ordinance 2010-02 as amended An Ordinance Repealing Ordinance No. 83 entitled "An Ordinance to define the fiscal year" and prior practice to establish a new fiscal year. Motion carried on the following roll call vote: ELSEN – LEONARD – TARGOSZ: yes MALIGRANDA – MYERS – SMITH: no President Eubank: yes 4. Finance Committee a. MR. ELSEN provided a review of the proposed budget for 2010-2011. It was noted that as it stands there is no increase of salaries included, if there is an increase of one percent to the overall salary category the total cost would be about $7,000. Likewise, an increase of three percent would be about $21,000. b. MR. ELSEN discussed the need to approach the voters with a request of an increase in the Property Tax to hire additional Police Officers. A motion was made by MR. ELSEN, seconded by MRS. TARGOSZ to adopt a Resolution as written and read by MR. ELSEN. After discussion a motion was made by MR. ELSEN, seconded by MRS. TARGOSZ to withdraw MR. ELSEN’S Resolution. A motion was made by MRS. TARGOSZ, seconded by MR. MYERS to adopt Resolution 2010-022R in favor of future passage of an ordinance for the submission to Public Referendum the question of whether the Village of Winnebago, Illinois, should be authorized to increase the Village’s Tax Extension Limitation under the property tax extension limitation law at the General Election to be held in and for the county of Winnebago on the 2nd day of November, 2010. Motion carried on the following roll call vote: SMITH – TARGOSZ – ELSEN – LEONARD – MALIGRANDA: yes MYERS: no5. Community Development Committee/Fourth of July Team 6. Advisory Team/Clerk 7. Police Committee 8. President a. A motion was made by MRS. TARGOSZ, seconded by MR. MYERS to spend $4,800 from line 51-44-542 to purchase the hydraulic model for the Rock River Water Reclamation District Feasibility Study. Motion carried on a unanimous roll call vote. b. The Winnebago Area Development Task Force has completed their work on Meridian Point and the matter will be moved to Community Development. c. The Community Development Committee will review the pre-annexation documents before they are given to the entire Board. Attorney Gaziano asked the Board for direction of how to proceed with the islands within the Village. It was suggested the land owners should be asked if they wish to annex and not be forced. III. New Business A. ITEMS WITH PLANNED ACTION AT THIS MEETING 1. Village Engineer 2. Village Attorney
a. The Board review of the Identity Theft Program (Ordinance 08-07) will be carried over to the March Board Meeting. b. Attorney Gaziano reviewed the requirements that no Village property can be used to promote or fight the proposed referendum to increase the limiting rate, and neither can public funds, time paid for by public funds, etc., with the complete details spelled out in a Rules of Referendum handout passed out by the Attorney to the Board Members for provision also to all employees. c. A motion was made by MR. MYERS, seconded by MR. SMITH to have the Board formally accept the anonymous donation of $1,600 paid on the Village’s behalf directly to Professional Electrical Service for the electrical repairs/upgrades of the Police Garage. Motion carried on a unanimous roll call vote. 4. Finance Committee a. MRS. TARGOSZ read the following line item transfers: $50 From: 01-41-563 Training/Tuition To: 01-41-562 Travel Expenses $9,500 From: 15-46-850 MFT Road Project To: 15-46-502 MFT Engineering $2,500 From: 51-44-421 Office Salaries To: 51-44-423 Part-time Wages 5. Community Development Committee/Fourth of July Team 6. Advisory Team/Clerk 7. Police Committee a. A motion was made by MR. SMITH, seconded by MR. MYERS to make the following line item transfers in the Police fund. $1,500 From: 21-43-421 Office Salaries To: 21-43-470 Quartermaster $1,500 From: 21-43-421 Office Salaries To: 21-43-530 Professional Fees/Misc. $9,000 From: 21-43-421 Office Salaries To: 21-43-533 Legal $1,625 From: 21-43-421 Office Salaries To: 21-43-594 IML/Renewal Contribution Motion carried on a unanimous roll call vote. b. Cellular phone reimbursement will be discussed in the future. 8. President a. The Liquor Commission met February 3, 2010 and made suggestions on how to revise the fees for Liquor Licenses. The matter will be finalized at the March Board meeting. b. The Village Attorney will review a possible Intergovernmental Agreement with Win-Bur-Sew Fire Department regarding codes. c. A motion was made by MR. MYERS , seconded by MR. SMITH to have Attorney Gaziano draft an amendment to Ordinance 02-07 with regards to sprinklers being required when increasing size of building. Motion carried on the following roll call vote: MALIGRANDA–MYERS – SMITH – TARGOSZ – ELSEN: yes LEONARD – no d. President Eubank requested MRS. TARGOSZ to consider a position on the Administrative Team. e. Board may attend League of Women Voters presentation on February 11, 2010 at 10:00 a.m. f. Great American Clean-up is removed. 9. Other Business Upcoming Committee Meetings: Public Works – February 24, 2010 at 6:30 p.m. Community Development – March 2, 2010 at 5:30 p.m. Finance – March 2, 2010 at 6:30 p.m. A motion was made by MR. SMITH, seconded by MR.ELSEN to adjourn at 10:27 p.m. Motion carried on a voice vote.
Sally Jo Huggins, Village Clerk
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