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March 8, 2010 The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank, Jr. presiding. ROLL CALL ELSEN – LEONARD – MYERS –TARGOSZ: present MALIGRANDA – SMITH: absent Guests: Attorney Mary Gaziano, D. Mark Hubbartt, Kelli Jeffers, Chad Insko, Sally Bennett, Todd Stockburger, Dennis Noegel, Dick Medearis, Todd Weegens, Mary Gross, Linda Gerber, Carrie Zethmayer, and Timothy Lindsay A motion was made by MR. MYERS, seconded by MR. LEONARD to accept the minutes of the February 8, 2010 Regular Board Meeting. Motion carried on a voice vote. A motion was made by MR. ELSEN, seconded by MR. MYERS to pay the bills over $5,000 to Gill’s Freeport Disposal, Attorney Mary Gaziano, Fehr-Graham and Associates, Tyler Technologies, and Winnebago Township. Motion carried on a unanimous roll call vote of those present. A motion was made by MR. ELSEN, seconded by MR. LEONARD to pay the bills as presented. Motion carried on a unanimous roll call vote of those present. The Treasurer’s Report has been placed on file for audit. PUBLIC COMMENT a. On behalf of the Rockford Area Economic Development Council Carrie Zethmayer and Linda Gerber presented a plaque commemorating the formation of the Council. The council presents a united front to organizations looking at the area. President Eubank expressed his appreciation to all who worked so hard to bring this to fruition. b. Mary Gross asked to close the 100 block of South Benton Street for the Support the Troops Rally, May 15, 2010 from 5:00 p.m. – 8:00 p.m. The parade will be along the Elida bike path where the Flags over Winnebago will be flying. MR. MYERS thanked Mary for her continued support of our troops. Mrs. Gross noted that there are 100 active soldiers from the Winnebago area. OLD BUSINESS
1. Village Engineer a. The 2010 CDAP Grant Application was submitted before the deadline; it will probably be July before the Village will know the results. The grant will mostly cover lining and point repairs. b. Visu Sewer has a couple of items to complete on their punch list to complete the contract. A motion was made by MRS. TARGOSZ seconded by MR. MYERS to approve payment of pay request #6 as follows: Current Contract Price $326,671.05 Total Completed 360,596.00 Less 10% Retainage 36,059.60 Net 324,536.40 Previous Payments 165,954.15 Pay Request #6 158,582.25 Motion carried on a unanimous roll call vote of those present. c. The 2008/2009 MFT Municipal Maintenance Expenditures are open awaiting information from the Village. d. The RRWRD Feasibility Study remains open. e. The infrastructure planning and funding is open. The Village is on the top of the list for a low interest Revolving Fund Loan for a project that is substantially the rework of the entire plant. The Finalized Feasibility Study is needed to go forward. At the Board’s request Fehr Graham will submit the one page preapplication form. f. Village Map Updates remain open. g. Development Codes & Ordinances remain open. 2. Public Works Committee 3. Village Attorney a. As Mrs. Steinwand was unable to be at the meeting, the review of Identity Theft Program was postponed until the April Board Meeting. b. A motion was made by MR. MYERS, seconded by MRS. TARGOSZ to adopt Ordinance 2010-03 with the clarification that payment must be received by the close of business on the last business day of April. An Ordinance further amending Ordinance No. 97-11 entitled "An Ordinance Establishing a Liquor Control Commission & Providing for the Control & Regulation of the Sale & Consumption of Alcoholic Liquors in the Village of Winnebago, Illinois" to Increase initial application fee, further decrease certain Liquor License Fees, reinstate on annual payment requirement, and make technical correction to amending Liquor Control Ordinance No. 08-01 Motion carried on the following roll call vote: MYERS – TARGOSZ LEONARD: yes ELSEN: no c. A motion was made by MRS. TARGOSZ, seconded by MR. ELSEN to sign an Intergovernmental Agreement with the Win-Bur-Sew Fire Protection District with regard to Codes with the clarification that the Fire Protection District will have five business days to review the building or remodeling plans. Motion carried on the following roll call vote: TARGOSZ – ELSEN – MYERS: yes LEONARD: abstain d. A motion was made by MR. MYERS, seconded by MR. ELSEN to adopt Ordinance 2010-04, Ordinance further amending Public Safety Ordinance of the Village of Winnebago, Illinois (Ordinance No. 02-07) Motion carried on the following roll call vote: TARGOSZ – ELSEN – MYERS: yes LEONARD: abstain e. The Intergovernmental Emergency Mutual Aid Agreement with Winnebago Township remains open. Attorney Gaziano noted the completed signed contract with Trumpet has been received. 4. Finance Committee The Finance Committee will meet March 23, 2010 at 6:30 p.m. and April 5, 2010 if needed. a. The reserves as stated are actually the cash balances on a specific date. They are remaining fairly constant. b. MR. ELSEN reviewed the Budget for 2009-2010. c. MR. ELSEN discussed the Budget for 2010-2011 and noted it will be voted on at the April Board Meeting. d. The following line item transfers will be made: $2,000.00 from 01-41-594 (IML/Renewal) to 01-41-461 (ADM Social Security) $400.00 from 51-44-421 (Office Salaries) to 51-44-465 (ADM Medicare) NEW BUSINESS A motion was made by MR. ELSEN, seconded by MR. MYERS to pay the entire cost of the Life Insurance premium to cover $30,000 of insurance per full-time employee. Motion carried on a unanimous roll call vote of those present. BACK TO OLD BUSINESS 5. Community Development Committee/Fourth of July Team There is a need for an Intergovernmental Agreement with the Park District regarding the use of the Hurd Young Memorial Park and the payment for electricity. The matter will be reviewed by the committee. 6. Advisory Team/Clerk 7. Police Committee a. A motion was made by MR. MYERS, seconded by MRS. TARGOSZ to pay Todd Stockburger and Jeff White each $50 per month on the last pay day of the month for the business use of their personal cell phones which have available internet access, texting, etc. Motion carried on a unanimous roll call vote of those present. b. The following line item transfers will be made: $1,200.00 from 21-43-655 (Fuel, Grease, Oil) to 21-43-563 (Training/Tuition) $1,200.00 from 21-43-655 (Fuel, Grease, Oil) to 21-43-830 (Small Equipment)
a. The Preannexation/Annexation Documents were referred to the Community Development Committee. b. & c. Items were handled earlier in the meeting. d. President Eubank appointed MRS. TARGOSZ, MRS. HUGGINS and himself to the Administration Team. e. The Village is interested in participating in the Google Fiber Access Connection Program. III. New Business A. ITEMS WITH PLANNED ACTION AT THIS MEETING 1. Village Engineer 2. Public Works Committee a. Mr. Noegel, Mr. Insko, MRS. TARGOSZ and PRESIDENT EUBANK met to discuss a Capital Plan. They tried to prioritize what is needed to make the best use of the available funds. A motion was made by MRS. TARGOSZ, seconded by MR. LEONARD to spend up to $30,000 from line 51-44-552 to purchase a grinder. Motion carried on a unanimous roll call vote of those present. A motion was made by MRS. TARGOSZ, seconded by MR. MYERS to spend up to $4,500 from line item 51-44-542 to purchase a chart recorder and influent meter. Motion carried on a unanimous roll call vote of those present. 3. Village Attorney 4. Finance Committee 5. Community Development Committee/Fourth of July Team 6. Advisory Team/Clerk 7. Police Committee 8. President a. A motion was made by MR. MYERS seconded by MR. ELSEN to have ComEd replace the Street light at the southwest corner of the Police garage, 104 West Main Street, at a cost of $5.75 per month. Motion carried on a unanimous roll call vote of those present. b. A thank you was noted to Paul Happach for his donated labor to redo the electrical at the Hurd Young Memorial Park concession stand. A motion was made by MR. MYERS seconded by MR. LEONARD to accept the anonymous donation of $750 to offset the cost of the materials needed to upgrade the electric at the Hurd Young Memorial Park Concession Stand. Motion carried on a voice vote of those present. c. The Intergovernmental Agreement with the Park District was discussed earlier. d. The Village will receive one "Safe Haven" Information Sign. e. ComEd has a "Helping Hand Program" for the month of March which allows a fifty percent payment with fifty percent excused. f. A thank you was received from Rena Simmons for the flowers for the celebration of her 100th birthday. Mr. Van Sickle received a notice that the West State Property is again requesting a zoning change from agriculture to light industrial. As this is the same request the Board asked the Village Attorney to draft another letter of objection. 9. Other Business There will be a retreat for the board members April 24, 2010 from 9:00 a.m. – 3:00 p.m. at the Village Office. President Eubank noted the Winnebago Boys Basketball Team will play in Super-Sectionals tomorrow evening at 8:00 p.m. MR. ELSEN noted the Winnebago Wrestling Team qualified seven men of the regional. Michael Sojka ends the year as a State Champion and Trace Engekes earned a second place. Congratulations to the coaches and team. A motion was made by MRS. TARGOSZ, seconded by MR.LEONARD to adjourn at 10:20 p.m. Motion carried on a voice vote. Sally Jo Huggins, Village Clerk
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