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April 12, 2010
The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank, Jr. presiding.
ROLL CALL
ELSEN – LEONARD – MALIGRANDA - MYERS – SMITH – TARGOSZ: present
Guests: Attorney Mary Gaziano, D. Mark Hubbartt, Kelli Jeffers, Chad Insko, Sally Bennett, Todd Stockburger, Dennis Noegel, Dick Medearis, Todd Weegens, Timothy Lindsay, Bev O’Brien, Kris Steinwand, Vivian Gaines and Deb Richter.
A motion was made by MR. MYERS, seconded by MR. LEONARD to accept the minutes of the February 8, 2010, Public Hearing as submitted, and March 8, 2010 Regular Board Meeting as corrected. Motion carried on a voice vote.
A motion was made by MR. ELSEN, seconded by MRS. TARGOSZ to make the following line item transfers:
|
Transfer Amount |
From Fund |
Fund ID |
To Fund |
Fund ID |
|
$500.00 |
01-41-532 |
Engineering |
01-41-658 |
Misc. Expenses |
|
$1,500.00 |
01-41-532 |
Engineering |
01-41-659 |
Office Supplies |
|
$300.00 |
01-41-532 |
Engineering |
01-41-660 |
Printing |
|
$2,500.00 |
01-42-831 |
Large Equip. |
01-42-518 |
Maint. Service-Equip. |
|
$2,000.00 |
01-42-831 |
Large Equip. |
01-42-513 |
Maint. Service-Vehicles |
|
$300.00 |
01-42-594 |
IML Renewal Cont. |
01-42-552 |
Telephone |
|
$500.00 |
51-44-421 |
Office Salaries |
51-44-463 |
Adm Medicare |
|
$3,500.00 |
51-44-421 |
Office Salaries |
51-44-593 |
Equip/Software/Maint/Lease |
|
$1,000.00 |
51-44-563 |
Training/Tuition |
51-44-461 |
Adm Social Security |
|
$300.00 |
51-44-660 |
Printing |
51-44-653 |
Building Water Usage |
Motion carried on a unanimous roll call vote of the six trustees and the President.
A motion was made by MR. ELSEN, seconded by MR. SMITH to pay the bills over $5,000 to Gill’s Freeport Disposal, Attorney Mary Gaziano, Fehr-Graham
and Associates, Asphalt Roofing Systems, Illinois EPA and North American Salt Company. Motion carried on a unanimous roll call vote.
A motion was made by MRS. TARGOSZ, seconded by MR. LEONARD to pay the bills as presented. Motion carried on a unanimous roll call vote.
The Treasurer’s Report has been placed on file for audit. MR. ELSEN noted the reserves are down about $200,000 from last year due to State’s slow payment and additional road work from MFT Funds from the Elida Street Project.
PUBLIC COMMENT
Mr. Hubbartt asked the Board who will pay the Village Attorney for taking calls from citizens regarding the Hodgdon property. Mr. Hubbartt thought this project was under the auspices of the County. Why wasn’t the chain of command followed on this call?
Ms. O’Brien approached the Board about a parking ticket she received February 19, 2010 for parking partially in the handicapped parking area. She feels the $250.00 ticket is bogus and it is tickets like this that caused the referendum to fail and the future one will fail as well.
OLD BUSINESS
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A. Items with planned action
1. Village Engineer
a. The 2010 CDAP Grant Application is waiting for review which will take until July or August.
b. There is a punch list to be completed by the vendor and the 2009 CDAP Sewer Improvement Grant Lining Project will be complete.
c. The 2008/2009 MFT Municipal Maintenance Expenditure Statements have been submitted. Next, the documents will need to be reconciled to the Audit findings.
d. The RRWRD Feasibility Study remains open.
e. The infrastructure planning and funding is open.
f. Village Map Updates remain open.
g. Development Codes & Ordinances remain open.
2. Public Works Committee
3. Village Attorney
a. The policy and procedures for handling of the Identity Theft Prevention Program were provided for the Board to review. The matter will be discussed at the next Board meeting.
4. Finance Committee
a. The Board discussed the proposed budget for 2010/2011 and the fact that it is a bare bones budget. MR. ELSEN thanked everyone for their help in putting the budget together.
A motion was made by MR. ELSEN, seconded by MR. LEONARD to approve the budget for Fiscal Year 2010/2011 as presented. Motion carried on a unanimous roll call vote.
b. A motion was made by MR. ELSEN, seconded by MR. MYERS to approve the following pay rates for the employees for the pay period beginning May 2, 2010 in accordance with the just approved budget. These rates include a three percent across the board increase.
EMPLOYEE NEW RATE PER HOUR
Jeff A. White 24.54
Gary R. Magnuson 15.20
Alan H. Nylund 17.73
David Seitz 17.43
Jeffrey Spelman 15.23
William Smith 20.83
Jacquie Olsen 10.00
Timothy McGinness 14.46
Todd Stockburger 2,492.92 (Salary 44 hours per week)
Chad Insko 2,436.34 (Salary 44 hours per week)
David Hassel 13.42
Gail DiGvonni 10.82
Dennis Noegel 2,573.00 (Salary 44 hours per week)
James Johnson 19.42
Kristine Steinwand 1,982.35 (Salary 44 hours per week)
Sally Bennett 15.97
Motion carried on a unanimous roll call vote.
The final quotes requested, in addition to the present carrier, for health insurance have not yet been received.
President Eubank thanked MR. ELSEN for all of his work on this budget.
5. Community Development Committee/Fourth of July Team
6. Advisory Team/Clerk
7. Police Committee
8. President
a. The model for the Rock River Water Reclamation District should be available the middle of this month. There is a possibility a grant may be available for the sewer upgrade from Senator Durbin’s Office. President Eubank will meet with Ellen Burgeson, grant writer, and a representative of Senator Durbin.
b. The Google Fiber Access Connection remains open
III. NEW BUSINESS
A. ITEMS WITH PLANNED ACTION AT THIS MEETING
1. Village Engineer
2. Public Works Committee
a. Russ Kaney, who owns fourteen acres contiguous to the Village, would like an access via Meadow Lane rather than Cunningham Road. The Board discussed the issue and suggested the matter be taken to the Zoning Board. It may be desirable to have the property annex to the Village with certain conditions.
b. The Vacancy Permit remains open.
There was a pump station controller failure in February. A notice of violation was received and the response will be reviewed April 21, 2010.
3. Village Attorney
a. As there is no way to determine what the EAV will be at the time the Tax Levy is prepared, a cushion is included in the ordinance in case the EAV increases. As the EAV didn’t increase as much as was included in the limiting rate calculation, a motion was made by MR. ELSEN, seconded by MR. MYERS to proportionally spread the reduction to each category. Motion carried on a unanimous roll call vote.
Attorney Gaziano noted there are fewer cases of passing of stopped school bus with arm extended as people are learning the Village has a zero tolerance of the issue. The Village is trying to protect our children.
4. Finance Committee
5. Community Development Committee/Fourth of July Team
6. Advisory Team/Clerk
7. Police Committee
a. A motion was made by MR. SMITH, seconded by MR. MYERS to ratify the Police Chief signing the Winnebago County Integrity Task Force Agreement. Motion carried on a voice vote.
8. President
a. The use of the Hurd Young Memorial Park is referred to the Community Development Committee.
b. The Proclamation of the month of May, 2010 as Motorcycle Awareness month was discussed – copy is attached.
c. The property located at 1951 South Meridian Road, about 174 acres, will be discussed at the next meeting.
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d. A motion was made by MR. ELSEN, seconded by MR. MYERS to affirm the President’s appointment of Bill Emmert to another term on the Village Zoning Board. Motion carried on a voice vote.
e. A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to authorize the Village Treasurer to perform line item transfers in the General Fund. After discussion the motion was withdrawn by MRS. TARGOSZ as was the second by MR. SMITH.
f. David Heeren, a Winnebago Township Trustee, approached President Eubank requesting assistance with the Winnebago Township Senior Bus Service. The cost of maintaining the program is very costly. Mr. Noegel, Chair of the Township, is requested to provide an annual cost breakdown of the service. A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to refer the Winnebago Township Senior Bus Service involvement to the Community Development Committee. Motion carried on a voice vote.
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President Eubank asked the Police Committee to work with the School District to see if parking at school events can be arranged. The Police Committee will meet April 29, 2010 at 7:00 p.m.
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The Zoning Board of Appeals will discuss rezoning of 7725 and 7779 West State. The Village continues to object to this.
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The President reminded everyone to file their Statement of Economic Interest Form before May 1, 2010.
The President congratulated and thanked Dennis Noegel for twenty four years of dedicated service.
9. Other Business
Public Works will hold a Committee Meeting May 5, 2010 at 6:30 p.m.
Community Development will hold a Committee Meeting April 26, 2010 at 6:30 p.m.
MR. MYERS thanked Mrs. Steinwand for advising the Board and providing needed information electronically.
A motion was made by MRS. TARGOSZ, seconded by MR. LEONARD to adjourn at 8:45 p.m. Motion carried on a voice vote.
Sally Jo Huggins, Village Clerk