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May 7, 2007 The Board of Trustees of the Village of Winnebago met at 7:30 p.m. with President Stephen Butler presiding. ROLL CALL GAINES – KENNEDY - MALIGRANDA – MYERS – SMITH – TARGOSZ: present Guests: Attorney Mary Gaziano, Mary Jo Hubbartt, D. Mark Hubbartt, Kris Steinwand, Chief Todd Stockburger, Dick Medearis, Randy Cook, Matt Personett, Officer W. Randy Smith, Bea Smith, Logan Engelkes, Ron Huggins, Robert Martin, Amy Kennedy, Paul Haeflinger A motion was made by MRS. TARGOSZ, seconded by MRS. GAINES to accept the minutes of the April 9, 2007 Regular Board Meeting and April 23, 2007 Public Hearing, Special Meeting and Executive Session as presented. Motion carried on a voice vote. A motion was made by MRS. GAINES, seconded by MR. MYERS to pay the bills exceeding $5,000 to Gill’s Disposal, ComEd, Smith Ecological System and Let’s Go Play. Motion carried on a unanimous roll call vote. A motion was made by MRS. GAINES, seconded by MR. MYERS to pay the bills as presented. Motion carried on a unanimous roll call vote. A motion was made by MRS. GAINES, seconded by MR. SMITH to approve the Treasurers Report as presented. Motion carried on a unanimous roll call vote. It was noted that when the O & M CD matures, that money will be deposited in Illinois Funds. PUBLIC COMMENT No one signed up to speak during public comment. OLD BUSINESS A. Items with planned action 1. Village Engineer a. The amendment to the Winnebago Highland’s Recapture Agreement is being reviewed by the Village Attorney. Information is needed for the Letter of Credit reduction from the developer. b. Fehr-Graham has received the preliminary and final plat from Sullivan’s Development as well as the plans and drainage report. c. The Attorney will provide the Engineer the recapture procedures for the Winnebago Corners on Wednesday. d. Fehr-Graham is still discussing the variance on the money owed for 2001-2005 Audit with IDOT. There will be a meeting soon of Fehr-Graham, IDOT, MRS. GAINES and the Treasurer. The 2006 IDOT Municipal Maintenance Expenditure Statements and Municipal Estimate of Maintenance costs were updated and signed. The streets to be upgraded this year (calendar year 2007) were discussed. A motion was made by MRS. GAINES, seconded by MRS. TARGOSZ to approve the IDOT Maintenance Engineering to be performed by a consulting Engineer for 2007. Motion carried on a unanimous roll call vote. A motion was made by MR. SMITH, seconded by MR. MYERS to approve IDOT Resolution for Maintenance of Streets and Highways by Municipality under the Illinois Highway Code for 2007. Motion carried on a unanimous roll call vote. e. The status of the Wastewater Treatment Plant Planning Grant remains open. f. The Village is requested to provide Fehr-Graham the improvements for the map updates. g. Smart Growth Planning remains open and will include updating ordinances and border Agreements. 2. Village Attorney a. A motion was made by MRS. GAINES, seconded by MR. MYERS to affirm the expenditure of $113,125 per the Supplemental Appropriation Ordinance number 07-03. Motion carried on a unanimous roll call vote. b. A motion was made by MR. MYERS, seconded by MR. SMITH to adopt Ordinance 07-04 Amending the Recapture Agreement between Village of Winnebago and Mantle Development Group LLC. Motion carried on a unanimous roll call vote. c. In reviewing the Personnel Policy the Attorney found one on-line for a New Jersey Township which has experienced rapid growth. They have sent her the document in word form to make it much easier to update for our needs. This document is very thorough. d. The McCarthy Pre-Annexation Agreement remains open. A motion was made by MR. MYERS, seconded by MR. SMITH to spend up to $600 from General to advertise a public hearing for the McCarthy Pre-Annexation when all papers have been received in order. Motion carried on a unanimous roll call vote. The attorney cautioned the Board to be mindful of the budget and appropriations when approving expenditures. 6. Police Committee a. MR. SMITH recognized William (Randy) Smith and presented him with a plaque for his exemplary handling of the burglary in progress/home invasion March 14, 2007. Officer Smith was commended by the entire Board for his successful resolution of the incident.
a. The President presented me, Sally Jo Huggins, a plaque in appreciation of 22 years of dedicated service.
a. The Clerk administered the Oath of Office to the four re-elected Trustees. b. A motion was made by MR. SMITH, seconded by MR. KENNEDY to increase the weekly hours of Lori Garkey to 39 for not more than three months with the nine hours to be used exclusively for the typing of the Employee Handbook/Personnel Policy. In the long run, the updating of this handbook would save the Village money. The vote on the motion is tabled until Thursday when it can be verified that there will be money in the budget to cover the expense. c. A motion was made by MR. KENNEDY, seconded by MR. MALIGRANDA to increase the hourly pay rate of Lori Garkey fifty cents per hour, to $16.50, as she will have successfully completed her probationary period as of May 11, 2007. The wage increase will be effective the pay period beginning May 6, 2007. Motion carried on the following roll call vote: MYERS, SMITH, TARGOSZ, KENNEDY, MALIGRANDA-yes GAINES: no 3. Finance Committee a. A revision to the budget remains open. b. A motion was made by MRS. GAINES, seconded by MR. SMITH to adopt the following pay rates for Village Employees effective the pay period beginning May 6, 2007 (see attached). Motion carried on a unanimous roll call vote. c. A motion was made by MRS. GAINES, seconded by MR. SMITH to make a permanent transfer not to exceed $220,000 from the General Fund to the Police Fund for fiscal year 2007-2008. Motion carried on a unanimous roll call vote. 4. Community Development Committee/Fourth of July Team 8. Public Works Committee a. A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to increase the hourly rate of David Hassel fifty cents, to $12.50, as he has successfully completed his probationary period. The increase will be effective with the pay period beginning May 6, 2007. Motion carried on a unanimous roll call vote. b. The purchase of a truck remains open in committee. c. Road repairs are within the Engineer Section. New Business MR. MYERS commended the Win-Bur-Sew Fire Department, Winnebago Police Department and Public Works for the professional handling of the chemical spill in Seward on April 23, 2007. MR. MYERS recognized the High School Robotics Team for their many accomplishments this year including the World Champion “AutoDesk Visualization Award”. MR. MYERS thanked Mr. Noegel for the street cleaning. He reminded everyone May is Motorcycle Awareness Month. MR. MYERS congratulated Ellen Morrison for her National Bowling Championship. President Butler reminded everyone there will be an Armed Forces Ceremony May 19, 2007 from 5:00 to 8:00 p.m. downtown. A motion was made by MRS. GAINES, seconded by MR. SMITH to adjourn the meeting at 9:18 p.m. Motion carried on a voice vote. Sally Jo Huggins, Village Clerk
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