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Back to : see July 19th minutes below
July 12, 2007 The Board of Trustees of the Village of Winnebago held a Public Hearing at 6:30 p.m. to receive input on the proposed Appropriation Ordinance. In attendance: Trustees: GAINES - KENNEDY – MALIGRANDA – MYERS – SMITH – TARGOSZ Guests: Attorney Mary Gaziano, John Cox, Officer Jeff White, D. Mark Hubbartt, Mary Jo Hubbartt, Mary Blake, Kris Steinwand In the absence of President Butler, a motion was made by MR. MYERS, seconded by MR. SMITH to appoint MRS. GAINES temporary Chair of the Hearing. Motion carried on a voice vote. At 6:33 p.m. MRS. GAINES asked Attorney Gaziano to briefly discuss the proposed Appropriation Ordinance. This was followed by a request for public input or questions on the ordinance. Mr. Hubbartt asked if the 2007-2008 Appropriation was adjusted for the 2006-2007 overage to tax caps. It was explained the 2006-2007 adjustment was adjusted to be within the tax cap requirement for projected income. There were no additional comments or questions but the hearing was kept open for twenty minutes. The Hearing was closed at 6:53 p.m. Sally Jo Huggins, Village Clerk
July 12, 2007 The Board of Trustees of the Village of Winnebago held a Special Meeting at 6:53 pm. ROLL CALL GAINES - KENNEDY - MALIGRANDA – MYERS – SMITH - TARGOSZ: present Guests: Attorney Mary Gaziano, John Cox, Officer Jeff White, D. Mark Hubbartt, Mary Jo Hubbartt, Mary Blake, Kris Steinwand In the absence of President Butler a motion was made by MR. MYERS, seconded by MR. SMITH to appoint MRS. GAINES temporary Chair of the meeting. Motion carried on a voice vote. 3. The Board discussed the proposed street MFT Program for 2007. MRS. TARGOSZ reported Mr. Noegel recommended proceeding with Rock Road’s bid even though it is higher than anticipated. The budget is high enough to cover the amount bid. A motion was made by MR. SMITH, seconded by MRS. TARGOSZ to accept the bid of Rock Road and award the contract. Motion carried on a unanimous roll call vote. 4. Mary Blake, on behalf of Imperial Palace, again explained their plan for an end of summer event with bands and alcohol being consumed outside. The need for security and police protection was discussed. The Liquor Ordinance requirement of a courtyard was discussed. The safety at the location if a waiver were granted was discussed. A motion was made by MR. MYERS to allow Imperial Palace to have a function in the parking lot to include bands and serving of alcohol on the second weekend September 2007. Motion died for lack of a second. 1. A motion was made by MR. MYERS, seconded by MR. SMITH to adopt the Appropriation Ordinance 07-08 for the fiscal year 2007-2008 and assign Ordinance Number 07-09 to have Attorney Gaziano draft the Tax Levy Ordinance for fiscal year 2007-2008 when information is available. Motion carried on a unanimous roll call vote. 2. A motion was made by MR. MYERS, seconded by MR. SMITH to use the Waiver/Release of Liability by Applicant for Public Employment Form from this date forward for any future applicants for employment with the Village of Winnebago as amended to correct a spelling error in section 2. and adding the effective date at the bottom of page one. Motion carried on a unanimous roll call vote. A motion was made by MRS. TARGOSZ, seconded by MR. MYERS for the Board to authorize Chief Todd Stockburger to sign the Waiver/Release Forms signed by applicants prior to this date. Motion carried on a unanimous roll call vote. 5. There will be a Special Meeting July 26, 2007 at 6:30 p.m. to hear presentation on the Rate Study for the Waste Water Treatment Plant Project and a discussion of same. A motion was made by MR. SMITH, seconded by MR. MYERS to adjourn at 8:00 p.m. Motion carried on a voice vote. Sally Jo Huggins, Village Clerk
July 26, 2007 The Board of Trustees of the Village of Winnebago met in Special Session at 6:30 p.m. with President Stephen Butler presiding. ROLL CALL GAINES – KENNEDY – MALIGRANDA – SMITH – TARGOSZ: present MYERS: absent Guests: Dennis Noegel, Vicki Bilodeau, Attorney Mary Gaziano, Brad Townsend, John Repsholdt, Mary Jo Hubbartt, Todd Weegens, Dan Janes, Alice Ohrtmann The meeting was called to have the representatives of Ehlers, Mr. Townsend and Mr. Repsholdt, present the results of their analysis of the Waste Water Treatment Plant Rates and the system issues. The Ehlers representatives complimented the Board on their proactive approach with the plant. They suggested it may be best to upgrade the plant in phases rather than all at once so the cost could be borne by the new users. They noted that the sewer rates could support an upgrade of $2,000,000 but it may be necessary to increase the water rates to cover needed upgrades there. Ms. Ohrtmann of Fehr-Graham and plant manager Dan Janes explained that phased upgrade is complicated as four “small sewer plants” would not be feasible; instead it would be necessary to upgrade parts of the plant at a time. Mr. Weegens noted that engineering could phase the upgrade if the parameters were established. The Board asked questions of both the Ehler representatives, Fehr-Graham representatives and Dan Janes. MRS. GAINES thanked the Ehler representatives for their presentation. A motion was made by MRS. GAINES, seconded by MR. SMITH to adjourn at 7:57 p.m. Motion carried on a voice vote.
Sally Jo Huggins, Village Clerk
July 9, 2007 The Board of Trustees of the Village of Winnebago held a Public Hearing at 6:45 p.m. with President Stephen Butler presiding. In attendance: Trustees: KENNEDY – MALIGRANDA – MYERS – SMITH – TARGOSZ Attorney Mary Gaziano The writer The above named individuals were present for the duly scheduled Public Hearing on the 2007-2008 Appropriations Ordinance which was published in the Gazette, as required by law, to be held on July 9, 2007 at 6:45 p.m. However, it was discovered this afternoon that the Village office staff had not published notice of this Public Hearing at the Village Office as required, at least forty-eight hours before the Public Hearing. The Village Attorney advised that the Open Meetings Act requirement which would require the notice posting is in addition to any other notice requirements required by law. Therefore, the Public Hearing on the Appropriations Ordinance may only be had when there is both publication in the newspaper and notice posting.
Since there has been newspaper publication the Village Attorney advised the Public Hearing could be continued to a new date without publishing the notice again in the newspaper since anyone who had newspaper notice of tonight’s meeting would have had the opportunity to appear tonight and be notified of the continued Public Hearing date and time. We will, however, request that Amy Kennedy include a reference in her summation of tonight’s meeting minutes to indicate the date and time of the continued Public Hearing.
Sally Jo Huggins, Village Clerk
July 9, 2007 The Board of Trustees of the Village of Winnebago met at 7:30 p.m. with President Stephen Butler presiding.
ROLL CALL
KENNEDY - MALIGRANDA – MYERS – SMITH - TARGOSZ: present GAINES: absent Guests: Attorney Mary Gaziano, Mary Jo Hubbartt, D. Mark Hubbartt, Chief Todd Stockburger, Randy Cook, Ron Huggins, Mary Blake, Todd Weegens, Jesse Tom Dabson, Kris Steinwand A motion was made by MR. SMITH, seconded by MR. MALIGRANDA to accept the minutes of the June 11, 2007 Regular Board Meeting as presented. Motion carried on a voice vote. A motion was made by MRS. TARGOSZ, seconded by MR. KENNEDY to pay the bills exceeding $5,000 to Gill’s Disposal, Fehr-Graham and Illinois EPA. Motion carried on a unanimous roll call vote of those present. The department of the Fehr-Graham bill will be corrected to MFT not streets. A motion was made by MRS. TARGOSZ, seconded by MR. KENNEDY to pay the bills as presented. Motion carried on a unanimous roll call vote of those present. A motion was made by MRS. TARGOSZ, seconded by MR. KENNEDY to approve the Treasurers Report as presented. Motion carried on a unanimous roll call vote of those present. PUBLIC COMMENT Mary Blake approached the Board on behalf of Imperial Palace requesting approval of an outdoor event to be held in September where they would have three bands and liquor could be consumed and possibly sold outside. They would fence the area, hire security, have employees serve the alcohol and use arm bands to identify those eligible to consume alcohol. The matter will be discussed at the upcoming Special Meeting. Ron Huggins thanked the Board, Police Department and community for the successful Fourth of July Family Festival. President Butler thanked the Fourth of July Committee for all their efforts. MR. MYERS noted the outstanding job of the committee. President Butler noted that Three Hammer Construction graciously provided the street sweeping of Elida Street, Main Street and Benton Street prior to the parade. OLD BUSINESS A. Items with planned action 1. Village Engineer a. The Willingham Subdivision is continuing. The Sullivan’s development is ongoing and the EPA Permits are on track. The Winnebago Highlands has requested access to the southerly turn lane of Sullivan’s. Mr. Dabson was told that may be possible if it is only a right turn. b. There is nothing new on the 2006 MFT Audit. The 2007 Street Program is under review. Fehr-Graham had estimated the cost would be $224,592.41. The bids received were 231,830.82 from Rock Road and $247,405.66 from Rockford Blacktop. This will be discussed at the upcoming Special Meeting. There will be a Public Hearing June 12, 2007 at 6:30 p.m. on the Appropriation Ordinance followed by a Special Meeting with the following agenda: Appropriation Ordinance, 2007 Street Project, Imperial Palace outdoor event and Waiver/Release of Liability form. c. There is a game plan of how to proceed with the Waste Water Treatment Plant Grant. d. The update of Village of Winnebago maps is proceeding. e. There was a meeting with Rockford with regard to a border agreement. 2. Village Attorney a. The Appropriation Ordinance for Fiscal year 2007-2008 will be discussed at the July 12, 2007 meeting. b. The Intergovernmental Agreement between the Village of Winnebago and the Board of Education of Winnebago Community Unit School District Number 323 for the provision of Police Services will be discussed at the August 13, 2007 meeting. c. The Waiver/Release of Liability by Applicant for Public Employment was discussed. A motion was made by MR. SMITH, seconded by MR. KENNEDY to make the Police Chief the designee signer of the form on behalf of the Village. The motion and second were withdrawn for further review. A new pre-annexation agreement was received from McCarthys and it will need to be revised. MRS. GAINES has completed the proofreading of section 1 of the Employee Manual and is currently reviewing section 2. There will be a section 3 forthcoming. 3. Finance Committee 4. Community Development Committee/Fourth of July Team 5. Advisory Team/Clerk a. A motion was made by MR. SMITH, seconded by MR. KENNEDY to increase the hourly rate fifty cents making the total hourly rate of Vicki Bilodeau $15.50 as she will have successfully completed her probationary period on August 5, 2007. The increase will be effective with the pay period beginning August 12, 2007. Motion carried on the unanimous roll call vote of those present. 6. Police Committee Interviews of the applicants for the open positions are being completed. 7. President At the RATS meeting the County approved Stage 1 of Phase 1 of the Pecatonica Prairie Path and purchase of the right-of-way land will begin. The mowing of the Path was questioned. Eric Voyles, the Rockford Area Economic Council Vice President, will talk to the Board at the August 13, 2007 meeting about development around Rockford. 8. Public Works Committee a. A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to purchase two Falk Drive Units for the Oxidation tank at a cost not to exceed $8,800 from line item 51-4-831. Motion carried on a unanimous roll call vote of those present. b. The street lights for phase 5 of the Greenlee Subdivision were discussed. The cost to the Village will be $6,292. The matter will be discussed at the next Public Works Committee meeting. c. The need to resolve the difference of gallons of water pumped to be billed is being discussed in committee. d. It was suggested letters should be sent to residents in Prairie Hill and the new phase of Greenlee informing them of the ordinance requiring no trees be planted in the easement area. New Business President Butler noted that he met with Mark Murray of the Winnebago Park District. Mr. Murray will be invited to the August meeting to discuss the need for expansion of the parks. A motion was made by MR. MYERS, seconded by MR. SMITH to adjourn the meeting at 9:28 p.m. Motion carried on a voice vote.
Sally Jo Huggins, Village Clerk
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