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Back to : August 13, 2007 The Board of Trustees of the Village of Winnebago met at 7:30 p.m. with President Stephen Butler presiding. ROLL CALL GAINES – KENNEDY – MYERS – SMITH – TARGOSZ: present MALIGRANDA: absent Guests: Attorney Mary Gaziano, Mary Jo Hubbartt, D. Mark Hubbartt, Chief Todd Stockburger, Dick Medearis, Dennis Noegel, Todd Weegens, Jesse Tom Dabson, Kris Steinwand, Eric Voyles, Amy Kennedy A motion was made by MR. SMITH, seconded by MRS. TARGOSZ to accept the minutes of the July 9, 2007 Regular Board Meeting and Public Hearing and July 12, 2007 Special Board Meeting and Public Hearing and July 26, 2007 Special Board Meeting. A motion was made by MRS. GAINES, seconded by MR. SMITH to pay the bills exceeding $5,000 to Gill’s Disposal, ComEd and Motion Industries. Motion carried on a unanimous roll call vote of those present. A motion was made by MRS. GAINES, seconded by MR. KENNEDY to pay the bills as presented. Motion carried on a unanimous roll call vote of those present. A motion was made by MRS. GAINES, seconded by MRS. TARGOSZ to approve the Treasurers Report as presented. Motion carried on a unanimous roll call vote of those present. It was noted that the County System can abate taxes that meet statutory guidelines only; therefore, abatements for our Agricultural Classification will need to be handled internally. PUBLIC COMMENT Eric Voyles of the Rockford Area Economic Development Council explained to the Board what the Council does. They work with area businesses to retain and develop jobs. They also work with developers seeking opportunities for businesses. OLD BUSINESS A. Items with planned action 1. Village Engineer a. The water permit issue of the Sullivan’s Development has been resolved. The Winnebago Highlands and Willingham Subdivision are continuing. Fehr-Graham will provide the Village information on the Recapture Agreement Procedure. b. When the notice to proceed is received from IDOT the 2007 MFT Street Program will be completed, pending a government shut down. c. Fehr-Graham is gathering information for the Waste Water Treatment Plant Planning Grant and will provide recommendations to the Public Works Committee. d. Village maps will be provided to Dennis Noegel and Kris Steinwand for their review. e. The Smart Growth Planning remains open. 2. Village Attorney a. The Board discussed the possibility of reducing the Letter of Credit of Winnebago Highlands. The work is complete except for the bike path and street lights. A motion was made by MR. MYERS, seconded by MR. SMITH that due to extenuating circumstances the Village will authorize reduction of the Letter of Credit for Winnebago Highlands to $38,120.30 as the infrastructure has been complete for one year with the only development remaining being the bike path, which is being held up as current development in the area would have made construction futile, and the street lights with this waiver of the ten percent retainer requirement being waived this time only. Motion carried on the following roll call vote: MYERS – SMITH – KENNEDY: yes TARGOSZ – GAINES: no Attorney Gaziano will notify the Bank of the change of the Letter of Credit amount. 3. Finance Committee a. MRS. GAINES explained that the Auditor feels the Village is not required to comply GASB34. She also explained that the Treasurer is being expected to complete the Audit Report. The Village Attorney will contact the Auditor to resolve the issue. b. A motion was made by MRS. GAINES, seconded by MR. KENNEDY to require employee evaluations be completed for each employee by October 1, 2007 and February 1, 2008 and turned into the committee chair in preparation of the budget process. Motion carried on a unanimous roll call vote of those present. 4. Community Development Committee/Fourth of July Team a. The Street Dance will be August 25, 2007 from 6:00 p.m. to 10:00 p.m. in the downtown area. The streets will be blocked as appropriate. 5. Advisory Team/Clerk 6. Police Committee a. A motion was made by MR. SMITH, seconded by MR. MYERS to hire David Seitz as a full-time Police Officer to be paid $14.32 per hour and serve a twelve month probationary period. He was sworn in August 3, 2007 and began PTI August 5, 2007. Motion carried on a unanimous roll call vote of those present. 7. President Thanks to the Public Works Department for their swift handling of the flooding associated with the storm August 6-7, 2007. 8. Public Works Committee a. A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to spend $1,800 from line 51-4-651 to hire David Holmes to check the water lines for leaks. Motion carried on a unanimous roll call vote of those present. b. Long term planning for Public Works will be discussed at the August 22, 2007 committee meeting. It was noted that Fehr-Graham has volunteered to participate at no cost to the Village. c. The Waste Water Treatment Plant expansion remains open. NEW BUSINESS MRS. GAINES asked about an annual report for unclaimed property. The Clerk will check with the State of Treasurers Office and find out what is needed. Vending/Soliciting Permits were discussed. The Board agreed that Dorns can continue to sell at the corners this year as they are not soliciting door to door. Chief Stockburger and Attorney Gaziano will look into amending the ordinance for organizations like Dorns. Attorney Gaziano reported that prosecution of violators who pass a stopped school bus with extended arm will continue. President Butler reported that all employees and Board Members have been provided badges to wear when conducting business on behalf of the Village. A motion was made by MR. MYERS, seconded by MRS. GAINES to adjourn the meeting at 9:15 p.m. Motion carried on a voice vote. Sally Jo Huggins, Village Clerk
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