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September 10, 2007
The Board of Trustees of the Village of Winnebago met at 7:30 p.m. with President Stephen Butler presiding. ROLL CALL GAINES – KENNEDY – MALIGRANDA – SMITH – TARGOSZ: present MYERS: absent Guests: Attorney Mary Gaziano, D. Mark Hubbartt, Chief Todd Stockburger, Dick Medearis, Dennis Noegel, Todd Weegens, Amy Kennedy, James Swigart, R. Dan Janes, Randy Cook, Bruce Schandelmeier A motion was made by MRS. GAINES, seconded by MR. SMITH to accept the minutes of the August 13, 2007 Regular Board Meeting as presented. Motion carried on a voice vote. A motion was made by MRS. GAINES, seconded by MRS. TARGOSZ to pay the bills as presented. Motion carried on a unanimous roll call vote of those present. A motion was made by MRS. GAINES, seconded by MR. SMITH to approve the Treasurers Report as presented. Motion carried on a unanimous roll call vote of those present. The Board agreed it would be best to renew the CD at the First National Bank as a backup to cover the Winnebago Corners payback. PUBLIC COMMENT James Swigart complained to the Board about a new neighbor who drives a semi that he owns and runs the business out of his home. He explained that this is a noise nuisance at very early hours. President Butler will look into the matter and add it to the October agenda. Bruce Schandelmeier asked about the weeds at 102 and 104 North Westfield in the Prairie Hill Subdivision. The Attorney has been looking into the matter and will review the deeds for the properties. OLD BUSINESS A. Items with planned action 8. Public Works Committee a. A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to pursue Phase 1of the Waste Water Treatment Plant expansion including the fine screening and grit removal system and three new variable speed raw pumps. The costs of this project will be approved at a future Board meeting prior to purchase. Motion carried on a unanimous roll call vote of those present. It was noted that Phase 1 is required no matter what other work is done. A motion was made by MRS. TARGOSZ, seconded by MR. MALIGRANDA to have Fehr Graham complete the proposal of Phase 1, Phase 2, or both with the work billed to be completed in three to four hours and charged as a part of General Engineering work. Motion carried on a unanimous roll call vote of those present. Mr. Weegens noted that Fehr Graham is committed to this project and agreed to this request. 1. Village Engineer a. The only update on the developments is that Rockford Blacktop will complete required work on McNair, Falconer and Soper Streets. b. The 2007 MFT Street Program is progressing and it is hoped that it will be completed this week. c. The Wastewater Treatment Plant Planning Grant is progressing with two of the flow meters installed and two more to be installed soon. d. A copy of each of the five Village maps has been provided to the Village for review. e. The Smart Growth Planning remains open with preliminary discussions beginning. f. The resolution of the 2001-2003 MFT Audit is close to completion. The amount to be paid back is being met by legitimate costs in the years since that time. It was noted that the problem that occurred on that audit has been corrected, however, IDOT will audit every five years rather than annually as they should be. 2. Village Attorney a. A motion was made by MRS. GAINES, seconded by MR. SMITH to adopt Ordinance 07-10. An ordinance further amending Article III, Section 4 of the Ordinance No. 04-12 commonly known as the “Peddlers Ordinance”. Motion carried on a unanimous roll call vote of those present. b. The Intergovernmental Agreement between the Village and the Winnebago School District is being revised by their lawyer.
3. Finance Committee a. A motion was made by MRS. GAINES, seconded by MR. KENNEDY to require Jesse Thomas Dabson to request from his bank an extension of the Letter of Credit in the amount of $38,120.30 to December 31, 2008. Motion carried on a unanimous roll call vote of those present. b. MRS. GAINES noted that Millikin, Benning, Kleckler & Kobischka, LLC is not doing the same audit this year as last. She also noted there has been an extension filed for the required completion date. It was suggested that Illinois Municipal League may be able to assist with the GASB34 requirements. 4. Community Development Committee/Fourth of July Team 5. Advisory Team/Clerk a. A motion was made by MR. KENNEDY, seconded by MRS. TARGOSZ to adopt the Time Clock Policy as revised effective immediately. Motion carried on a unanimous roll call vote of those present. b. A motion was made by MR. KENNEDY, seconded by MR. MALIGRANDA to adopt the revised Employee Evaluation Forms which include one for the employee’s self evaluation and one for the supervisor’s evaluation. Motion carried on a unanimous roll call vote of those present. 6. Police Committee a. A motion was made by MR. SMITH, seconded by MR. KENNEDY to hire Tim McGinness as the DARE officer, to be paid $14.00 per hour and to start September 11, 2007. Motion carried on a unanimous roll call vote of those present. b. A motion was made by MR. SMITH, seconded by MRS. GAINES to transfer $7,500 from line item 21-3-421 to line item 21-3-530. Motion carried on a unanimous roll call vote of those present. 7. President a. The Illinois Municipal League Conference will take place October 18-21, 2007. As several people will be attending, transportation will be arranged. The Board agreed to the appointment of Don Kimes to the Liquor Commission to replace David Hassel who moved out of town. In remembrance of 9-11, President Butler reminded everyone to fly their flag on September 11, 2007. 8. Public Works Committee The committee decided they will review the Request for Proposal for the plant before it is distributed. b. A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to spend $3,000 from line item 01-1-701 and $3,292.50 from line item 01-2-831 to pay for the Village portion of the street lights for Plat 5 of Greenlee Subdivision. The developer, Stevens-Keilback, will pay the entire cost and bill the Village for their portion. Motion carried on a unanimous roll call vote of those present. c. A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to spend $10,000 from line item 51-4-831 to repair well number three. Motion carried on a unanimous roll call vote of those present NEW BUSINESS A motion was made by MR. SMITH, seconded by MR. KENNEDY to adjourn the meeting at 9:20 p.m. Motion carried on a voice vote. Sally Jo Huggins, Village Clerk
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