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December 10, 2007 The Board of Trustees of the Village of Winnebago held a Public Hearing at 6:45 p.m. with President Stephen Butler presiding to receive input on the proposed Tax Levy Ordinance. In attendance: Trustees: GAINES – KENNEDY – MALIGRANDA – MYERS – TARGOSZ: present Guests: Attorney Mary Gaziano Attorney Gaziano explained how the Tax Levy Ordinance is devised and where the numbers for the work sheets come from. There being no guests and no further discussion the Hearing was closed at 7:03 p.m. Sally Jo Huggins, Village Clerk
December 10, 2007 The Board of Trustees of the Village of Winnebago met at 7:30 p.m. with President Stephen Butler presiding. ROLL CALL GAINES – KENNEDY – MALIGRANDA – MYERS – TARGOSZ: present SMITH: absent Guests: Attorney Mary Gaziano, D. Mark Hubbartt, Chief Todd Stockburger, Todd Weegens, Mary Jo Hubbartt, Dick Medearis, Dana Ostergard, Randy Smith A motion was made by MRS. GAINES, seconded by MR. MALIGRANDA to accept the minutes of the November 12, 2007 Regular Board Meeting as presented. Motion carried on a voice vote. A motion was made by MRS. GAINES, seconded by MRS. TARGOSZ to pay the following bills over $5,000: Gill’s Freeport Disposal, Badger Meter, Blue Cross Blue Shield and Attorney Mary Gaziano. Motion carried on a unanimous roll call vote of those present. The bill from Fehr-Graham was held for clarification. A motion was made by MRS. TARGOSZ, seconded by MRS. GAINES to pay the bill to West Side Tractor Sales for $24,222.85 from line item 01-2-831. Motion carried on a unanimous roll call vote of those present. A motion was made by MRS. GAINES, seconded by MR. MYERS to pay the bills as presented. Motion carried on a unanimous roll call vote of those present. A motion was made by MRS. GAINES, seconded by MR. MYERS to approve the Treasurers Report as presented. Motion carried on a unanimous roll call vote of those present. It was noted that the Police Department has enough funds under Illinois Funds to purchase a Police car. PUBLIC COMMENT The person who requested to speak was told her matter is referred to the Liquor Commission. OLD BUSINESS A. Items with planned action 1. Village Engineer a. There is an issue with the lift station at Willingham that is being worked on. The cost of the street lights in Willingham is being reviewed. Most of the road work has been completed. b. Fehr-Graham plans to have the report for the Wastewater Treatment Plant Planning Grant completed and submitted by the end of the month. That will allow for application for the design grants which are due by May and amount to $140,000 each. These could be followed by a construction grant of up to $400,000. The Public Works Committee Meeting will be December 19, 2007 at 6:30 p.m. c. Engineering for Phase one of the Waste Water Treatment Plant expansion is moving along. d. Seven copies of the Village maps were provided for final review. The recapture map still will need review, however, the amount owed by Sullivan’s can now be billed. e. Mr. Weegens provided an example of how the Town of Cortland handles applications from developers. 2. Public Works Committee a. Attorney Gaziano will draft a contract to allow for trading of services between Frinks and the Village for the benefit of both entities. b. A motion was made by MRS. TARGOSZ, seconded by MR. MALIGRANDA to charge residents the cost we are billed for the recycle bins after the first bin which is free to each new construction resident. Motion carried on a unanimous roll call vote of those present. 3. Village Attorney a. A motion was made by MR. MYERS seconded by MR. KENNEDY to adopt Ordinance 07-09, an Ordinance levying taxes for all corporate purposes for the Village of Winnebago, Illinois, for the fiscal year beginning May 1, 2007, and ending April 30, 2008. If during the year communication is received from the County with regard to the amount added to the levy amount any reduction will be applied proportionately to each category. Motion carried on a unanimous roll call vote of those present. b. The Supplemental Appropriations Ordinance for 2007-2008 remains open. c. The amendment to the Liquor Ordinance remains open. The Liquor Commission will meet soon. d. A motion was made by MR. MYERS seconded by MR. KENNEDY to adopt Resolution 07-02R, authorizing purchase of 2007 Dodge Charger Police Vehicle. Motion carried on a roll call vote of those present. e. A motion was made by MR. MYERS, seconded by MRS. TARGOSZ after receipt of the 2007 Dodge Charger by the Police Department to transfer the use of the 2004 Crown Victoria to Public Works and return the use of the 1999 Crown Victoria to the Police Department. Motion carried on a unanimous roll call vote of those present. Attorney Gaziano has received from President Butler the letter from the lawyer for Mr. Swigart regarding the Hitchcock matter and will review it. Attorney Gaziano will work with the Village Office to draft and send the bill to Sullivans due upon receipt for the Recapture Agreement with Winnebago Crossings. Requiring a separate water meter for US Cellular in the strip mall at Winnebago Crossings is a matter of policy. 4. Finance Committee a. Don Elliott is all but finished with their portion of the Audit and hope to finish on December 11, 2007. MBKK hopes to complete the Audit by the end of the week and provide the Audit Report by the January 7, 2008 meeting. b. Work on the budget will continue. A motion was made by MRS. GAINES, seconded by MR. KENNEDY to credit the Police Department line item 21-3-28 with the Solicitation Permit Fees. Motion carried on a unanimous roll call vote. c. Dates for the 2008 Finance Committee Meetings were provided. d. A motion was made by MRS. GAINES, seconded by MR. MYERS to adopt Resolution 07-03R to allow credit with IMRF for military service. Motion carried on a unanimous roll call vote of those present. 5. Community Development Committee/Fourth of July Team 6. Advisory Team/Clerk a. The Board was provided a possible pay raise structure for review and input by the January 7, 2008. It was also noted that an employee could be given a wage adjustment to bring them in line with wages of like positions in the area. 7. Police Committee Residents were reminded that we have a Snow Removal Ordinance which will be enforced when two or more inches of snow have fallen. 8. President a. Phil Nicolosi is not here to discuss his crime initiative. President Butler displayed the plaque received from Rockford Area Economic Council for being an investor. President Butler congratulated the Public Works Department for their excellent job of snow removal so far this year. It was also noted that downtown shop owners must clean off their own sidewalks. NEW BUSINESS MRS. TARGOSZ noted we have spent $5,000 on snow removal so far this year. Investigation is continuing on a cover for the oxidation ditch. New policy was stated that it is not allowed for anyone including Village employees, to walk on the edge of the oxidation tank for any reason. Failure to comply with this policy will result in disciplinary action. MR. MYERS thanked Mr. Noegel for his quick action in the handling of a sewer blockage. A motion was made by MRS. GAINES, seconded by MR. KENNEDY to go into Executive Session at 9:00 p.m. after a short break to discuss personnel matters as they pertain to the Treasurers position. Motion carried on the following roll call vote: TARGOSZ – GAINES – KENNEDY – MALIGRANDA: yes MYERS: no The Board with same members present returned to Regular Session at 9:29 p.m. A motion was made by MR. MYERS, seconded by MR. MALIGRANDA to adjourn at 9:31 p.m. Motion carried on a voice vote. Sally Jo Huggins, Village Clerk
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