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July 7, 2008 The Board of Trustees of the Village of Winnebago met at 7:30 p.m. with President Stephen Butler presiding. ROLL CALL KENNEDY – MALIGRANDA – MYERS – SMITH – TARGOSZ: present GAINES: absent Guests: Attorney Mary Gaziano, Chief Todd Stockburger, Todd Weegens, Dennis Noegel, Mary Jo Hubbartt, D. Mark Hubbartt, Kris Steinwand, Diane Kolinski A motion was made by MR. MYERS, seconded by MR. KENNEDY to accept the minutes of the June 9, 2008 Regular Board Meeting and Executive Session as presented. Motion carried on a voice vote. A motion was made by MRS. TARGOSZ, seconded by MR. KENNEDY to pay the bills listed in Section 3, as presented. It was noted that the Gill’s Freeport Disposal, previously approved was the only one over $5,000. Motion carried on a unanimous roll call vote of those present. A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to pay the bills in Section 4. This listing is the July 4, 2008 Family Festival anticipated bills which will be paid when received up to the listed amount. Motion carried on a unanimous roll call vote of those present. The bank account balances were provided. The Financial Statement is unavailable at this time. PUBLIC COMMENT No one requested the opportunity to address the Board. OLD BUSINESS A. Items with planned action 8. President a. Diane Kolinski presented information on the Village’s E.A.P. The Employee Assistance Program is available to Board members, employees and “families” of all. Family includes those “important” to the member. 1. Village Engineer a. The punch lists were provided to the Willingham and Sullivan Developers on April 21, 2008 and there has been no action. Attorney Gaziano will review both files to verify they have a Letter of Credit which extended a long enough time frame. The Attorney will also look into the Bike Path in front of Winnebago Highlands which hasn’t been built. b. The CDAP Sewer Construction Grant remains open as there has not been an announcement yet. c. The permit for construction of Phase 1 of the Waste Water Treatment Plant was received June 16, 2008. The next step will be to request the bids with a date of mid-August.
d. A motion was made by MRS. TARGOSZ, seconded by MR. MALIGRANDA to award the contract for the 2008 MFT Street Program to Rockford Blacktop Construction Company for $256,374.74 as they were the low bidder. Motion carried on a unanimous roll call vote of those present. 2. Public Works Committee a. The Board discussed the need for backup generators for the lift stations on Westfield Road and in the Greenlee Subdivision. The project will need to be bid as it will be over $10,000. Fehr-Graham has noted that the cost of the design documentation for bid will be $7,500. The matter will be discussed in the future. b. The replacement of the Pump at the Waste Water Treatment Plant which was damaged by weather in June was discussed. Filing an insurance claim for the pump replacement was discussed. The meeting was recessed at 8:15 because of severe weather in the area. The meeting will be opened at a later date. Sally Jo Huggins, Village Clerk
July 14, 2008 The Board of Trustees of the Village of Winnebago met at 7:30 p.m. to complete the meeting recessed July 7, 2008 with President Stephen Butler presiding. ROLL CALL MALIGRANDA – MYERS – SMITH – TARGOSZ: present GAINES – KENNEDY: absent Guests: Attorney Mary Gaziano, Chief Todd Stockburger, Mary Jo Hubbartt, D. Mark Hubbartt, Kris Steinwand 2. Public Works Committee b. It was determined that the pump would be covered by our insurance with a $500 deductible. As the pump is working, the weather problem has been noted, the pump will not be replaced at this time. c. The School District’s request for an antenna on the Water Tower remains open for an engineering study. The street lights in Willingham Subdivision will be discussed at the next committee meeting. 3. Village Attorney a. The Attorney noted there had been complaints about someone selling books without a Solicitors Permit. As books are freedom of speech, First Amendment Right, this is allowed. There was a question whether they can be limited to the customary hours for solicitation. b. A motion was made by MR. SMITH, seconded by MR. MYERS to pay the final Sales Tax Rebate Payment for 2007 sales at Winnebago Corners. The payment will be $36,508.96 from line 01-1-701. Motion carried on unanimous roll call vote of those present. c. Attorney Gaziano attended a meeting on the Financial Compliance Unit and learned many dollars have been uncollected even though they were ordered paid by the court. There is a collection agency working to collect past dollars and efforts are being made to ensure future ordered dollars are collected. The next meeting on the matter will be July 29, 2008. 4. Finance Committee a. A motion was made by MRS. TARGOSZ, seconded by MR. MYERS to clarify the Minutes from the 4/30/08 Board Meeting to explain that the “personal loan of $20,333.56” referenced in #4 of the Minutes (for which a motion was made and approved to pay off the same), was referring to the monthly payment of $2,660.83 the Village had been transferring on a monthly basis from its Long-Term Investment Account at First National Bank of Winnebago to the Village’s Illinois O&M Capital Equipment Fund (Illinois Funds account in Springfield) such that the loan was “personal” to itself only, and to further explain this monthly payment schedule had been instituted after the loan for the Villages’ new well was paid off on 11/21/06 with funds in reserve because the Village Board wanted to continue to make the monthly payments to the Illinois Funds where a better interest rate was earned, but then for ease and streamlining decided to make one transfer. Motion carried on a unanimous roll call vote of those present. 5. Community Development Committee/Fourth of July Team 6. Advisory Team/Clerk 7. Police Committee 8. President b. It was noted that transportation has been reserved for the IML Conference. President Butler requested Attorney Gaziano contact Mr. Dabson regarding the bike path that is in front of Winnebago Highlands. President Butler stated that he and Attorney Gaziano met July 1, 2008 with a group of people interested in knowing more about pre-annexation to the Village. It was noted that land in the 9000 block of Auburn and the 4000 block of Weldon have pre-annexed to Rockford. It was noted that any and all pre-annexations presented will be entertained by the Village. New Business MR. MYERS asked what can be done about the cracks in the asphalt on Elida Street; this is referred to the Public Works Committee. The Attorney asked about the time frame for the doors being added to the Storage Shed being built by Doug Hodgdon and the dirt piles. The matter will be reviewed in thirty days. MR. MYERS noted that the home on Elida Street being renovated by Doug Hodgdon is really showing a great deal of improvement. MR. MYERS asked if there are ordinances in place to force homeowners to improve their properties? He noted that the person renovating the Glawe Farm is doing a wonderful job. Attorney Gaziano noted that the Swigart/Hitchcock issue has been resolved. MR. MYERS asked if something can be done with the unsightly racks at Mikron. The Attorney will review the appropriate ordinance and notify Mikron if any changes need to be made. A motion was made by MR. SMITH, seconded by MR. MYERS to adjourn at 8:18 p.m. Motion carried on a voice vote.
Sally Jo Huggins, Village Clerk |