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Back to : December 8, 2008 The Board of Trustees of the Village of Winnebago met at 7:30 p.m. with President Stephen Butler presiding. ROLL CALL GAINES - KENNEDY – MYERS – SMITH – TARGOSZ: present MALIGRANDA: absent Guests: Attorney Mary Gaziano, Chief Todd Stockburger, Mary Jo Hubbartt, D. Mark Hubbartt, Dick Medearis, Josh Kraft, Kelli Jeffers, David Meads, Bill Hoyt, Randy Smith, Todd Weegens A motion was made by MRS. GAINES, seconded by MR. SMITH to accept the minutes of the November 10, 2008 Regular Board Meeting and Executive Session. Motion carried on a voice vote. A motion was made by MRS. TARGOSZ, seconded by MRS. GAINES to pay the bill over $5,000 to Fehr-Graham. Motion carried on a unanimous roll call vote of those present. A motion was made by MRS. GAINES, seconded by MRS. TARGOSZ to pay the bills as presented. Motion carried on a unanimous roll call vote of those present. The Treasurers Report has been placed on file for audit. It was noted that the Sweep Accounts are listed separately. PUBLIC COMMENT No one signed up to address the Board. OLD BUSINESS A. Items with planned action 2. Public Works Committee a. A motion was made and withdrawn by MRS. GAINES to buy two used generators in lieu of bidding new. A motion was made by MRS. TARGOSZ seconded by MRS. GAINES to forgo the bidding process for the purchase of two used generators in the amount of $39,000 because: The used equipment is comparable and hard to find at the cost; the cost of the bidding process; and the condition of the used equipment is very good. Motion carried by a two-thirds vote of the Board Members: SMITH – TARGOSZ – GAINES – KENNEDY: yes MYERS – No MALIGRANDA: Absent A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to spend $11,250 from line item 51-4-542 to purchase three lift station transfer switches. Motion carried on a unanimous roll call vote of those present. b. A motion was made by MRS. TARGOSZ seconded by MR. KENNEDY to authorize the Village President to enter into a five year contract with Gill’s Freeport Disposal, Inc.according to the terms of the proposal submitted by Gill’s Freeport Disposal at the December 8, 2008 General Board Meeting with the clarifications made at this Board Meeting, subject to the contract from Gill’s being approved by the Village Attorney. The contract will include unlimited yard waste year around, there will be a separate truck picking up recyclables, the value of unused stickers returned to Gills will be refunded. Motion carried on a unanimous roll call vote of those present. 1. Village Engineer a. Sullivan’s Foods has asked what it will take to release the letter of credit and was told that the punch list items will need to be competed. b. The Wastewater Treatment Plant Expansion will be discussed at the Public Works Committee Meeting December 17, 2008 at 6:30 p.m. c. Now that the CDAP Sewer Construction Grant has been received the bid documents will be executed, the clearances will be requested, and approval will take 6-8 weeks. A letter was received November 24, 2008 from IDOT stating that the Elida Street Project is accepted. 3. Village Attorney a. A motion was made by MRS. GAINES, seconded by MRS. TARGOSZ to adopt Ordinance 08-04 the Tax Levy for fiscal year May 1, 2008 through April 30, 2009. Motion carried on a unanimous roll call vote of those present. b. The next election where the limiting rate referendum could be voted on will be April 7, 2009. If it were to be included, the resolution would need to be adopted by February 2, 2009. The next election would be November 2, 2010. The matter will be discussed at the next Police Committee Meeting. c. A motion was made by MRS. GAINES, seconded by MR. SMITH to require a six month probationary period from the date of hire by the Village for Sally Bennett who was hired November 10, 2008. Motion carried on a unanimous roll call vote of those present. d. The software lease/purchase remains open with the Finance Committee. 4. Finance Committee a. The Budget process for the 2009-2010 Fiscal Year is beginning. 5. Community Development Committee/Fourth of July Team 6. Advisory Team/Clerk 7. Police Committee The snow ordinance is being enforced. 8. President A list of projects were provided to Joe Vanderwerff for possible inclusion in stimulus money list. New Business A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to go into Executive Session at 8:55 p.m. to discuss personnel matters of O&M Department. Motion carried on a unanimous roll call vote of those present. The Board returned to Regular Session with all five present at 9:52 p.m. A motion was made by MR. MYERS, seconded by MR. SMITH to adjourn at 9:53 p.m. Motion carried on a voice vote. Sally Jo Huggins, Village Clerk |