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February 13, 2006
The Board Of Trustees Of The Village Of Winnebago Met At 7:30 P.M. With President Stephen Butler Presiding.
Roll Call
Colloton - Gaines – Kimes – Maligranda – Myers – Smith: Present
Guests: Attorney Mary Gaziano, Mary Jo Hubbartt, Chief Todd Stockburger, Dick Medearis, Dennis Noegel, Todd Weegens, Alta Straley, Tom Dabson, Attorney Art Kielty, Larry Rose, Kellie Symonds, Kris Steinwand, D. Mark Hubbartt, Carol Kimes, Amy Kennedy
A Motion Was Made By Mr. Smith, Seconded By Mr. Maligranda To Accept The Minutes Of The January 9, 2006 Regular Board Meeting. Motion Carried On A Voice Vote.
A Motion Was Made By Mrs. Gaines, Seconded By Mr. Kimes To Pay The Bills As Presented. Motion Carried On A Unanimous Roll Call Vote.
A Motion Was Made By Mrs. Gaines, Seconded By Mr. Myers To Accept The Treasurer’s Report As Presented. Motion Carried On A Unanimous Roll Call Vote.
Public Comment
No One Requested The Opportunity To Speak During Public Comment.
Old Business
A. Items With Planned Action
8. Village Engineer
A. The Final Plat Of Winnebago Highlands Was Accepted January 24, 2006. They Will Need To Obtain A Letter Of Credit And Take Care Of A Couple Of Minor Corrections In Order To Receive Final Approval.
B. The Plans And Plat Of Willingham Subdivision Are Being Revised.
C. There Will Be A Meeting With The Public Utilities Committee About The Waste Water Treatment Plant.
1. Finance Committee
A. There Will Be A Combined Committee Meeting February 27, 2006 At 5:30 P.M. To Discuss The Budget.
2. Community Development Committee/4th Of July Team
A. A Motion Was Made By Mr. Maligranda, Seconded By Mr. Colloton To Close Benton Street July 4, 2006 From About Noon To 6:00 P.M. From Soper Street To Main Street For Bands To Play And Bed Races To Be Run. Motion Carried On A Voice Vote.
B. A Motion Was Made By Mr. Maligranda, Seconded By Mr. Smith To Delay Enforcement Of The Noise Ordinance To 11:00 P.M. For July 3rd And 4th 2006. Motion Carried On A Voice Vote.
C. A Motion Was Made By Mr. Maligranda, Seconded By Mr. Myers To Remove The Basketball Courts In Memorial Park When A Replacement Is Available And Accept Bids For A Pavilion And The Cost Of New Basketball Courts. The Motion Was Withdrawn.
A Motion Was Made By Mr. Maligranda, Seconded By Mr. Myers To Obtain Appropriate Bids To Move The Basketball Courts From Memorial Park, Across From The Village Office, To Another Suitable Location And To Obtain Bids For A Pavilion To Be Placed At Memorial Park Where The Basketball Courts Are Presently. Motion Carried On A Voice Vote.
3. Advisory Team/Clerk
A. Mrs. Buettner Of Miller & Buettner Inc. Will Be Obtaining Bids For Employee Health Insurance For Comparison With The Local Government Health Plan Beginning In March.
B. Implementation Of S.M.A.R.T. Objectives Was Briefly Discussed. To Put Them In Place, The Board Would Have To Provide The Vision Of Where The Village Is Heading.
C. An Action Item List Is Being Instituted As A Way To Monitor Progress On Assigned Tasks. The Office Manager Will Maintain The List And Provide The Task Information To The Person To Whom It Is Assigned.
D. The Team Feels It Is Very Important To Establish Regular Staff Meetings As A Way To Impact Communication. Mr. Colloton Volunteered To Assist President Butler In Beginning The Process.
E. A Motion Was Made By Mr. Colloton, Seconded By Mr. Myers To Transfer $2,300.00 From Line Item 01-1-661 To:
Line Item 01-1-659 $1,500.00 Line Item 01-1-831 500.00 Line Item 01-1-660 300.00
Motion Carried On A Unanimous Roll Call Vote.
F. A Motion Was Made By Mr. Colloton, Seconded By Mr. Smith To Accept The Job Descriptions Of The Police Department As Presented. Motion Carried On A Voice Vote.
4. Police Committee
A. A Motion Was Made By Mr. Smith, Seconded By Mr. Myers To Transfer $4,000.00 From Line Item 21-3-594 To Line Item 21-3-830 To Cover The Cost Of A Copy Machine. Motion Carried On A Unanimous Roll Call Vote. 5. President
A. The President Proclaimed The Week Of February 20, 2006 “Rockford Processing & Distribution Center Week”. A Motion Was Made By Mr. Kimes, Seconded By Mr. Myers To Adopt Resolution 06-01r Supporting The United States Postal Service Rockford Processing Distribution Center. Motion Carried On A Voice Vote.
B. The Township Sent A Letter Requesting Assistance With Replacing The Township Bus. The Matter Was Referred To The Finance Committee.
C. The Need To Replace The Trees Removed To Complete The Elida Street Project Was Discussed. A Motion Was Made By Mr. Myers, Seconded By Mr. Smith To Provide A Voucher In The Amount Of $300.00 To Each Homeowner For Each Tree Removed According To The List. Presentation Of These Vouchers Will Be Contingent On The Homeowner Signing A Release Stating This Is A Full And Final Payment, They Will Comply With Appropriate Village Ordinances And They Will Place The Tree On Their Own Property And Will Refund To The Village The Cost Of Removal If Planted On Village Property. The Total Cost Of This Project Will Be Up To $9,300.00 From The General Fund. Motion Carried On A Unanimous Roll Call Vote.
D. It Was Noted That The Village Board Is Not Allowed To Direct The Zoning Board, As They Must Act Independently. However, It Was The Consensus Of The Board That They Would Accept The Requested Variance Of The Straleys.
President Butler Reminded Everyone Of The Wipc Banquet February 15th.
6. Public Works Committee
A. A Motion Was Made By Mr. Kimes, Seconded By Mr. Smith To Purchase The Updated Boca Code Books At A Cost Of $634.05 From Line Item 011-563. Motion Carried On A Unanimous Roll Call Vote. It Was Noted That The Attorney Will Draft The Ordinance Making Them Applicable.
B. It Was Noted That 120 Water Meters Have Been Replaced And The Next 72 Should Be Received Soon.
C. The Street Light Has Been Installed At The Corner Of Cunningham And Westfield.
D. A Motion Was Made By Mr. Kimes, Seconded By Mrs. Gaines To Send Mr. Noegel And Mr. Janes To A Storm Water Management Seminar With The Cost Of $600.00 To Come From Line Item 514-563. Motion Carried On A Unanimous Roll Call Vote.
7. Village Attorney
A. The Potential Real Estate Purchase Remains Ongoing.
B. A Motion Was Made By Mrs. Gaines, Seconded By Mr. Kimes Extend The Letter Of Credit For Prairie Hill Subdivision To November 10, 2006 And Reduce It To $92,250.00. This Amount Is Based On $12,000.00 For Work To Be Completed And Fifteen Per Cent Of The Original Letter Of Credit ($217,250 Times 15% Equals $80,000.00). Motion Carried On A Unanimous Roll Call Vote.
C. A Motion Was Made By Mrs. Gaines, Seconded By Mr. Smith To Extend The Current Contact With Mediacom From February 1, 2006 To July 1, 2006. Motion Carried On A Unanimous Roll Call Vote. Mr. Myers Asked And Was Accepted To Assist The Attorney And Mrs. Gaines In Finalizing This Contract.
E. The Board Discussed The Contingency Amount From The Letter Of Credit That Will Be Held For Two Years After The Completion Of The Contract. From Now On The Board Shall Request A Ten Per Cent Of The Amount Of The Original Letter Of Credit Contingency For Two Years From The Date Of Acceptance. The Requirement Shall Be In Place Unless Changed By The Board.
D. A Motion Was Made By Mr. Kimes, Seconded By Mr. Maligranda To Accept The Lease Agreement With Aero Group, Inc. And To Authorize President Butler To Sign The Agreement. Aero Group, Inc. Shall Be Allowed To Withdraw If The Signal Quality Cannot Be Obtained To Offer Quality Service. Aero Group, Inc. Shall Notify The Village Within Seven Working Days After Installation If Quality Service Cannot Be Achieved. Motion Carried On A Unanimous Roll Call Vote.
Attorney Gaziano Reported The Hodgdon Special Use Permit Remains Open. It Will Be Discussed On March 8, 2006 At The 5:00 Hearing.
New Business
The President Recommended The Board Not Take A Stance On The Ethanol Plant As They Represent All People Of The Village. As Individuals, However, Each Can Voice His Opinion.
Larry Rose Of Rose Development, Inc. Is Going To Start The Process Of A Pre-Annexation Agreement For His Development At The 600 Block For South Weldon Road And Mcnair Road. It Appeared The Board Was Accepting Of The Plan.
A Motion Was Made By Mrs. Gaines, Seconded By Mr. Smith To Adjourn At 9:45 P.M. Motion Carried On A Voice Vote. Sally Jo Huggins, Village Clerk
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