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Board Minutes

February 9, 2009

The Board of Trustees of the Village of Winnebago met at 7:30 p.m. with President Stephen Butler presiding.

ROLL CALL

KENNEDY – MALIGRANDA – SMITH – TARGOSZ: present

GAINES - MYERS: absent

Guests: Attorney Mary Gaziano, Mary Jo Hubbartt, D. Mark Hubbartt, Dick Medearis, Kris Steinwand, Kelli Jeffers, Dana Ostergard, Alice Ohrtmann, Dennis Noegel, Kyle Robinson, Chief Todd Stockburger

A motion was made by MR. SMITH, seconded by MR. MALIGRANDA to accept the minutes of the January 12, 2009 Regular Board Meeting and Executive Session. Motion carried on a voice vote.

A motion was made by MR. KENNEDY, seconded by MR. SMITH to pay the bill over $5,000 to Gill’s Freeport Disposal. Motion carried on a unanimous roll call vote of those present.

A motion was made by MR. KENNEDY, seconded by MRS. TARGOSZ to pay the bills as presented. Motion carried on a unanimous roll call vote of those present.

The Treasurer’s Report has been placed on file for audit.

PUBLIC COMMENT

No one signed up to address the Board.

OLD BUSINESS

A. Items with planned action

1. Village Engineer

• a. On behalf of Fehr-Graham, Alice Ohrtmann explained that Sullivan’s has not completed the open items on the punch list and recommended the Board not release the letter of credit.

b. Fehr-Graham feels that Phase 1 of the Wastewater     Treatment Plant Expansion will meet the requirements of the Stimulus Plan. It was noted that IEPA will be reviewing the projects for the Stimulus Plan.

• c. There is one more approval from IEPA needed for the CDAP Construction Grant. Fehr-Graham recommends the project be sent for bids when the last approval is received and the thirty day waiting period begins.

2. Public Works Committee

• a. Kyle Robinson of Trumpet Networks explained the needs of the School District to improve connectivity between the schools. They have requested on behalf of the schools, to place three antennas on the water tower. It was suggested that there should be no cost to the Village for this. He will now provide the contract to Attorney Gaziano for review.

• b. A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to hire Chad Insko as the Waste Water Treatment Plant and Water Director effective March 1, 2009. Mr. Insko will serve a six month probationary period. Motion carried on a unanimous roll call vote of those present. MRS. TARGOSZ noted Mr. Insko will be the temporary operator in February 2009.

• c. A motion was made by MRS. TARGOSZ, seconded by MR. MALIGRANDA to accept the revised job description of the Water and Waste Water Director as corrected. Motion

• carried on a unanimous roll call vote of those present.

3. Village Attorney

a. A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to authorize the President to sign the amended contract with Gill’s which includes a three percent increase each year of the five year contract and all other provisions remain the same.

Motion carried on a unanimous roll call vote of those present.

b. The Cable Franchise Agreement is being worked on.

c. The Limiting Rate Referendum will be on the ballot April 7th.

4. Finance Committee

a. The Budget for fiscal year 2009-2010 is in discussion and will soon be completed; thanks for all the help from the department heads.

b. The software lease/purchase is in discussion. It remains a very necessary priority as the existing program is unreliable.

5. Community Development Committee/Fourth of July Team

6. Advisory Team/Clerk

7. Police Committee

8. President

a. There is no need to call a special meeting at this time as the budget is close to completion.

New Business

There will be an informational meeting on the referendum, Tuesday, February 10, 2009 at 6:00 p.m.

A motion was made by MR. SMITH, seconded by MR. KENNEDY to adjourn at 8:11 p.m.

Motion carried on a voice vote.

Sally Jo Huggins, Village Clerk