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March 9, 2009

The Board of Trustees of the Village of Winnebago met at 7:30 p.m. with President Stephen Butler presiding.

ROLL CALL

KENNEDY – MALIGRANDA – MYERS - SMITH – TARGOSZ: present

GAINES: absent

Guests: Attorney Mary Gaziano, Mary Jo Hubbartt, D. Mark Hubbartt, Dick Medearis, Kris Steinwand, Kelli Jeffers, Dana Ostergard, Alice Ohrtmann, Dennis Noegel, Mary Gross, Chief Todd Stockburger, Chad Insko, Frank Eubank, Alan Nylund, Rob Martin

A motion was made by MR. MALIGRANDA, seconded by MR. SMITH to accept the minutes of the February 9, 2009 Regular Board Meeting. Motion carried on a voice vote.

A motion was made by MR. KENNEDY, seconded by MRS. TARGOSZ to pay the bills over $5,000 to Gill’s Freeport Disposal and Rush Power Systems. Motion carried on the following roll call vote. KENNEDY, MALIGRANDA, SMITH, TARGOSZ: yes MYERS: no

A motion was made by MR. KENNEDY, seconded by MRS. TARGOSZ to pay the bills as presented. Motion carried on a unanimous roll call vote of those present.

The Treasurer’s Report has been placed on file for audit.

PUBLIC COMMENT

Mary Gross asked the Board and received permission from the Board to close the 100 block of South Benton Street from 5:00 p.m. to 8:00 p.m. to celebrate Armed Forces Day on May 16, 2009. Blockades will be provided by the Maintenance Department.

OLD BUSINESS

A. Items with planned action

1. Village Engineer

• a. On behalf of Fehr-Graham, Alice Ohrtmann explained that Sullivan’s has not completed the open items on the punch list and recommended the Board not release the letter of credit. This is a result of a meeting of Mr. Noegel and the contractor.

b. It may be possible for the Village to receive $66,000 from the stimulus money to work on Westfield Road from Hawkins to Cunningham. President Butler will meet with Scott Christiansen to lobby to have the money given to the Village.

• c. Fehr-Graham will prepare pre-applications for Phase 1 and the entire plant of the stimulus money and loan money for future awards. The Village would not be required to participate but if the pre-application is not made to get on the list, the Village would not be eligible.

• d. Preparations are being made for the bid process for the CDAP Sewer Grants.

2. Public Works Committee

• a. A motion was made by MRS. TARGOSZ, seconded by MR. MALIGRANDA to spend $14,500 to complete electrical work on the Westfield Lift Station to improve security and liability issues. Motion carried on a unanimous roll call vote of those present.

• b. The Intergovernmental Agreement with Winnebago County remains open.

3. Village Attorney

a. The Reciprocal Agreement from several months ago was never signed by the School District. The Board discussed possibly making a change before the District signs the Agreement but the Board decided to leave it as it is.

• b. As the Board of Review completed their work earlier than usual it is very possible that if the Limiting Rate Referendum were to pass, it may be that the Village could not collect the money because of timing. It was therefore necessary to withdraw the referendum from the ballot unless resolution is received prior to the ballots being printed.

• A motion was made by MR. MYERS to adopt Ordinance 09-02 with a correction, the motion was seconded by MR. MALIGRANDA. An Ordinance revoking Ordinance No. 09-01 which submitted to public referendum the question of whether the Village of Winnebago, Illinois should be authorized to increase the Village’s Tax Extension Limitation under the Property Tax Extension Limitation Law at the General Election to be held in and for the County of Winnebago on the seventh ^{day of April 2009. Motion carried on}

the following roll call vote: MYERS, TARGOSZ, KENNEDY, MALIGRANDA: yes SMITH: no

4. Finance Committee

a. MR. KENNEDY reported that the budget for 2009-2010 is close to being balanced; however, in these tough economic time tough decisions are being made including:

1. • no raises
2. • reducing police force by 2 ½ officers
3. • cutting costs in all departments
4. • possible closing of the office one day per week
5. • reducing police assistant hours

• It is important to maintain equipment and buildings. The budget will be approved at the April meeting.

• c. There will probably be a change in the insurance where the employee may have to share in the cost for their coverage. This will be voted on at the April Board meeting.

b. Replacement of the software is becoming a necessity as it is providing inaccurate information. The cost is $32,348 and O & M will pay one third. This also may be paid partially by 2008-2009 funds and the remainder by 2009-2010 funds.

5. Community Development Committee/Fourth of July Team

6. Advisory Team/Clerk

7. Police Committee

a. A motion was made by MR. SMITH, seconded by MR. MYERS to apply for a grant to purchase a 2009 Chevrolet. The motion was amended by MR. SMITH and seconded by MR. MYERS to authorize President Butler to sign the grant proposal (application) to the Illinois Criminal Justice Authority for the funding of a vehicle. Motion carried on a unanimous roll call vote of those present.

At the April meeting the Board will discuss a COPS Hiring Recovery Program.

8. President

President Butler stated that he respected the Board for making the needed tough decisions.

The President will meet March 10, 2009 with Joe Vanderwerff on the bicycle path (the

Pecatonica Prairie Path) which was started in 1974. It is believed that this year work will begin on the bridges.

New Business

The Public Works meeting will be moved back to March 25, 2009.

MR. MYERS noted the Winnebago Boys Basketball team is 30 and 0 and will play for the Supersectional title on March 10, 2009.

A motion was made by MR. MYERS, seconded by MR. SMITH to adjourn at 9:05 p.m.

Motion carried on a voice vote.

Sally Jo Huggins, Village Clerk