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April 10, 2006

The Board Of Trustees Of The Village Of Winnebago Met At 7:30 P.M. With President Stephen Butler Presiding.

Roll Call

Colloton - Gaines – Kimes – Maligranda – Myers - Smith:  Present

Guests:  Attorney Mary Gaziano, Mary Jo Hubbartt, Chief Todd Stockburger, Dick Medearis, Todd Weegens, Tom Dabson, D. Mark Hubbartt, Carlos Molina, Mary Gross, Theresa Nagy, Todd France, Mary Lou Buettner, Pete Wells, Donna Mohn, Eric Mohn, Dora Qualls, Rita Miller, Mark Bumphrey, Jim Johnson, Doug Mitchell, Craig Geiser, Larry Bolhous, Mike Reinders, Mike Capriola.

A Motion Was Made By Mrs. Gaines, Seconded By Mr. Kimes To Accept The Minutes Of The March 13, 2006 Regular Board Meeting, With One Correction.  Motion Carried On A Voice Vote.

A Motion Was Made By Mrs. Gaines, Seconded By Mr Colloton To Pay The Bills As Presented.  Motion Carried On A Unanimous Roll Call Vote.

A Motion Was Made By Mrs. Gaines, Seconded By Mr. Colloton To Accept The Treasurer’s Report As Presented.  There Is One Showing The March Activity And One Showing The April Activity To Date.  Motion Carried On A Unanimous Roll Call Vote.

Mary Lou Buettner Of Miller And Buettner Talked To The Board About The Health Insurance Benefit For The Employees.  She Explained That They Requested Bids From Fourteen Carriers.  They Recommended Staying With Blue Cross Blue Shield And Offering Two Plans To The Employees, One The Hsa And The Other With A Five Hundred Dollar Deductible.  The Cost Of The Plans Are Reduced From This Years Cost.

Public Comment

Mary Gross Told The Board She Would Like To Have The Third Annual Support Our Troops Rally On Armed Forces Day, May 20, 2006.  She Requested Blocking Benton Street For The Festivities Which Will Include Retirement Of Flags.  The Matter Is Referred To The Police Committee For Their Recommendation.

Mary Also Asked About Planning A Benefit For The Bachman Family.  Attorney Gaziano Will Provide Mary Information On This Type Of Event.  The Matter Is Referred To The Community Development Committee For Their Recommendation.

Theresa Nagy And Todd France Presented Petitions From The Residents East Of Winnebago In The Barrington, Westridge And Woodsong Subdivisions And Residences Along North Weldon Road And West State Road Requesting Pre-Annexation To Winnebago.  They All Live Within The Winnebago School District And Consider Themselves Part Of Winnebago.

Old Business

A.        Items With Planned Action

1.  Finance Committee

A.       A Motion Was Made By Mrs. Gaines, Seconded By Mr. Kimes To Make The Budget, Hammered Out At The March 31, 2006 Combined Committee Meeting, The Budget For Fiscal Year 2006-2007.  Motion Carried On A Unanimous Roll Call Vote.

B.  Mrs. Gaines Stated She Was Very Unhappy With The Performance Of The Auditor On This Past Audit.  She Therefore Requested Bids From A New Auditor As Well As The One Used For Fiscal Year 2004-2005 And The New Auditor Quoted A Significantly Lesser Charge.

A Motion Was Made By Mrs. Gaines, Seconded By Mr. Smith To Adopt Millikin, Benning, Kleckler & Kobischka Llc As The Auditor And Accept Their Bid, Not To Exceed $7,500.00 With An Increase Over The Three Year Period Not To Exceed Five Per Cent Per Year, And To Have President Butler Sign The Three Year Contract.  Motion Carried On A Unanimous Roll Call Vote.

2.      Community Development Committee/4th Of July Team

3.      Advisory Team/Clerk

A.       A Motion Was Made By Mr. Colloton, Seconded By Mr. Myers To Accept The Bid As Presented By Miller And Buettner For The Health Insurance For The Employees.  Motion Carried On A Unanimous Roll Call Vote.

B.      Employee Raises Will Be Discussed At The Special Meeting April 24, 2006 At 5:30 P.M.  In Addition The Board Will Approve Bills Received To Date To Keep Them Within The Year.

4.    Police Committee

A.  A Motion Was Made By Mr. Smith, Seconded By Mr. Myers To Purchase A New Squad To Replace The 1999 At A Cost Of $17,643.21 And Transfer The Same Amount Of Money From Line Item 21-3-421 To Line Item 21-3-523.  Motion Carried On A Unanimous Roll Call Vote.

5.    President

A.  A Motion Was Made By Mr. Kimes, Seconded By Mr. Colloton To Adopt Resolution 06-02r Endorsing Alternatives Analysis Of The Elgin To Rockford Corridor In Northern Illinois.  Motion Carried On A Voice Vote.

B.  See Public Works Item B.

C.  Based On The Petitions Received Earlier This Evening It Is Noted That The Signers Do Not Want To Be Part Of Rockford.  A Motion Was Made By Mr. Colloton, Seconded By Mr. Kimes To Authorize The Village Attorney To Enter Into Negotiations With The Attorney For The Petitioners With Regard To A Possible Pre-Annexation Agreement To Be Presented To The Village Board.  Motion Carried On A Unanimous Roll Call Vote.

6.         Public Works Committee

A.  The Rough Draft Of The Waste Water Treatment Plant Remains Open.

B.  The Adoption Of The Electric Code Nec Remains Open.

C.  A Motion Was Made By Mr. Kimes, Seconded By Mr. Colloton To Accept The Modification To The Oversize/Overweight Permitting Agreement.  Motion Carried On A Voice Vote.

D.  A Motion Was Made By Mr. Kimes, Seconded By Mrs. Gaines To Accept The Willett Hofman April 10, 2006 Dedication Plat For Elida Court And Benton Street And To Use Mft Funds To Upgrade The Roadway.  This Is The Road Between First National Bank And Super Valu And Dr. Johnson’s Building.  Motion Carried On The Following Roll Call Vote:

Gaines – Kimes – Maligranda – Smith - Colloton:  Yes

Myers:  No

E.  A Motion Was Made By Mr. Kimes, Seconded By Mrs. Gaines To Restripe The Turn Lanes To Enter Elida Court Using Mft Funds And The Same Contractor Who Needs To Complete His Punch List For Elida Street.  Motion Carried On A Unanimous Roll Call Vote.

7.    Village Attorney

A.  A Motion Was Made By Mr. Kimes, Seconded By Mr. Myers  To Reduce The Letter Of Credit For Winnebago Highlands By $338,110.00 Based On The Agreement From Dennis Noegel That This Much Of The Project Has Been Completed.  Motion Carried On A Unanimous Roll Call Vote.  In The Future, Requests For Reduction Of Letter Of Credit Need To Be Received By The Village By The Twentieth Of The Month.

B.      A Motion Was Made By Mrs. Gaines, Seconded By Mr. Smith To Adopt Ordinance 06-02.  An Ordinance Amending Ordinance No. 97-11 Entitled “An Ordinance Establishing A Liquor Control Commission And Providing For The Control And Regulation Of The Sale And Consumption Of Alcoholic Liquors In The Village Of Winnebago, Illinois” To Create A Caterer License Classification.  Motion Carried On A Unanimous Roll Call Vote.

C.  There Will Be A Public Hearing May 8, 2006 At 6:30 P.M. To Receive Input On The Appropriation Ordinance For Fiscal Year 2006-2007.

8.      Village Engineer

A.  Based On The Recommendation Of The Planning And Zoning Commission A Motion Was Made By Mr. Kimes, Seconded By Mr. Smith To Accept The Final Plat 1 Of Willingham Subdivision Subject To Four Items:

1.)  Address All Items Within The March 22, 2006 Review Letter

2.)  Submit An Engineer’s Estitmate Of Costs

3.)  Submit An Acceptable Letter Of Credit

4.)  Submit Proposed Light Pole Locations For Village Review

Motion Carried On A Unanimous Roll Call Vote.

C.  A Motion Was Made By Mr. Kimes, Seconded By Mr. Maligranda To Have Fehr-

Graham Submit The Waste Water Treatment Plant Facility Plan To The Epa For Approval

With A Couple Of Corrections.  It Will Be Submitted By April 14, 2006.  Motion Carried On A Unanimous Roll Call Vote.

New Business

Mr. Smith Let The Board Know That The Police Department Will Be Enforcing Ordinance 04-05, The Junk And Debris Ordinance.

A Motion Was Made By Mrs. Gaines, Seconded By Mr. Colloton To Go Into Executive Session At 10:00 P.M. To Discuss A Personnel Issue With Regard To Payroll Hour Calculations, After A Ten Minute Recess.  Motion Carried On The Following Roll Call Vote:  Gaines – Maligranda – Myers – Smith – Colloton:  Yes  Kimes – Temporarily Absent.

The Board Returned To Regular Session At 10:26 P.M. With All Present.

The Issue Discussed In Executive Session Was Actually Payroll Recordation Rather Than Calculation.  Mr. Kimes Will Handle The Issue.

A Motion Was Made By Mrs. Gaines, Seconded By Mr. Colloton To Adjourn At 10:27 P.M.  Motion Carried On Voice Vote.

Sally Jo Huggins, Village Clerk

April 24, 2006

The Board Of Trustees Of The Village Of Winnebago Held A Special Meeting At 5:30 P.M. With President Stephen Butler Presiding.  The Special Meeting Was Called To Approve Bills Received To Date And To Discuss Employee Wages And Benefits.

Roll Call

Colloton - Gaines – Kimes – Maligranda – Myers - Smith:  Present

Guests:  Attorney Mary Gaziano, Mary Jo Hubbartt, Chief Todd Stockburger, D. Mark Hubbartt.

A Motion Was Made By Mrs. Gaines, Seconded By Mr. Myers To Pay The Bills As Presented.  Motion Carried On A Unanimous Roll Call Vote.

A Motion Was Made By Mr. Myers, Seconded By Mr. Maligranda To Go Into Executive Session At 5:35 P.M. To Discuss Personnel Matters With Regard To Wages And Benefits.  Motion Carried On A Unanimous Roll Call Vote.

Mr. Hubbartt Questioned The Legality Of An Executive Session When One Was Not Listed On The Posted Agenda.

A Motion Was Made By Mr. Myers, Seconded By Mr. Smith To Rescind The Motion.  Motion Carried On A Voice Vote.

The Board Discussed Whether All Employees Should Be Given A Baseline Raise Or Whether Raises Should Be Given Only For Performance.

Because There Could Not Be An Executive Session Tonight There Will Be Another Special Board Meeting May 1, 2006 At 5:30 P.M. To Discuss Wages And Include An Executive Session.  The Meeting Will Include Discussion Of Telephonic Participation At The Meeting By A Board Member.

A Motion Was Made By Mr. Colloton, Seconded By Mrs. Gaines To Reimburse The Employee Who Participates In The Ppo Health Insurance Plan Up To $250.00 Of Qualified Health Claims After Expending The First $250.00 Of The Deductible Expenses.  Motion Carried On A Unanimous Roll Call Vote.

A Motion Was Made By Mr. Myers, Seconded By Mr. Colloton  To Subsidize The Employee Who Participates In The Hsa Plan Up To $750.00 Paid At $62.50 Per Month.  Motion Carried On A Unanimous Roll Call Vote.

A Motion Was Made By Mrs. Gaines, Seconded By Mr. Smith To Adjourn The Meeting At 5:58 P.M.  Motion Carried On A Voice Vote.

Sally Jo Huggins, Village Clerk