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Back to: Board Minutes April 13, 2009 The Board of Trustees of the Village of Winnebago met at 7:30 p.m. with President Stephen Butler presiding. ROLL CALL GAINES – KENNEDY – MALIGRANDA – MYERS – SMITH – TARGOSZ: present Guests: Attorney Mary Gaziano, Mary Jo Hubbartt, D. Mark Hubbartt, Dick Medearis, Dana Ostergard, Kris Steinwand, Kelli Jeffers, Dennis Noegel, Chief Todd Stockburger, Chad Insko, Franklin Eubank, Greg Leonard, Paul Elsen, Todd Weegens, Randy Cook, Chuck Van Sickle, Scott Jeffrey, Dianne Buss, Tim Lindsay, Mike Capriola, Diane Capriola, Nicky Doner, David Meads A motion was made by MR. MYERS, seconded by MR. SMITH to accept the minutes of the March 13, 2009 Regular Board Meeting as presented. Motion carried on a voice vote. A motion was made by MRS. GAINES, seconded by MR. MYERS to pay the bills as presented. Motion carried on a unanimous roll call vote. A motion was made by MRS. GAINES, seconded by MR. MYERS to pay the bills over $5,000 to Gill’s Freeport Disposal and Illinois Environmental Protection Agency. Motion carried on a unanimous roll call vote. The Treasurer’s Report has been placed on file for audit. PUBLIC COMMENT No one requested the opportunity to speak. OLD BUSINESS A. Items with planned action 1. Village Engineer a. The punch list for the Sullivan Development has six items remaining to be completed before the Letter Credit can be released. There has been some interest regarding the corners and possible development. Sewer capacity and water storage remain open issues before a development can proceed too far. b. The clearance letter for the CDAP Sewer Improvement Grant should be received next week. Advertisement for bids and contract award can proceed after receipt of the letter. A motion was made by MR. MYERS, seconded by MRS. TARGOSZ to advertise for the sewer plant expansion covered by the CDAP Grant. Motion carried on a unanimous roll call vote. c. Winnebago is eligible for $67,000 from the stimulus money toward the improvement of Westfield Road from Cunningham Road south to the Village limit. Motion carried on a unanimous roll call vote. Winnebago could be eligible for a $1.2 million dollar Revolving Fund Loan for Phase 1 of the sewer plant expansion. A motion was made by MRS. TARGOSZ, seconded by MR. MYERS to apply for the $1.2 million Revolving Loan Fund. Winnebago doesn’t have any projects for the CEEDs Program. The other program with the stimulus money would be adding broadband and fiber optics to the Greater Rockford Area which would be great for Winnebago. d. This is the fourth year that the streets in “old” Winnebago are being improved with use of the money from the Elida Street Project. The Board reviewed the planned streets for 2009. A motion was made by MR. SMITH, seconded by MRS. TARGOSZ to pursue option one of the Winnebago 2009 MFT Program with a clarification at an estimated cost of $365,000. Motion carried on a unanimous roll call vote. With the improvements McNair Road from Elida to Westfield and Westfield from Cunningham south will be designated FAU Routes which will provide additional MFT money to the Village. After the Elida Street Project is closed by the State, that street will also be designated FAU Routes. e. There is no additional information on the Wastewater Treatment Plant Expansion. f. Mr. Weegens again reminded the Board of the need for unified codes for Zoning and Development. 2. Public Works Committee The April Public Works meeting will be April 29, 2009. a. A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to spend $10,000 from line 51-4-542 to install a 75 HP motor and soft start on well number 3. Motion carried on a unanimous roll call vote. A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to spend $5,800 from line 51-4-542 to replace the master meters at the wells. Motion carried on a unanimous roll call vote. 3. Village Attorney a. After discussion, a motion was made by MR. MYERS, seconded by MRS. GAINES to adopt Ordinance 09-03. “An ordinance further amending Ordinance No. 97-11 entitled “An Ordinance establishing a Liquor Control Commission and providing for the control and regulation of the sale and consumption of alcoholic liquors in the Village of Winnebago, Illinois” to increase liquor license fees modified to include the option of payment in two installments, April 30th and October 30th and issuance of a six month or twelve month license depending of amount of payment. Motion carried on a unanimous roll call vote. b. To receive any federal grants, the Village will need to have a Drug Free Work Place Policy. A motion was made by MR. SMITH, seconded by MR. MYERS to adopt Ordinance 09-04 instituting the Drug Free Work Place Policy. The motion carried on the following roll call vote: MALIGRANDA – SMITH – KENNEDY: yes MYERS TARGOSZ – GAINES: no President Butler: yes 8. President b. Mr. Capriola introduced the not for profit group, Aiden the Fight for Life. The family of Aiden Doner started the organization to raise funds for not for profits in thanks for the recovery of Aiden. The group requested the use of the Hurd Young Memorial Park concession stand to raise funds. They also plan to renovate the stand and area. A motion was made by MR. MYERS, seconded by MRS. GAINES to authorize Attorney Gaziano to work with Attorney Benson (the attorney for the group) to draw up the necessary documents to be executed between the Village and the Group. Motion carried on a unanimous roll call vote. 4. Finance Committee b. A motion was made by MRS. GAINES, seconded by MR. SMITH to purchase the new software with three payments of $10,782 each as follows: payment one - at the time of purchase (from this year’s budget) payment two – at the time of download and conversion (2009-2010 Budget) payment three – when everything is up and running (2009-2010 Budget) Motion carried on the following roll call vote: SMITH – TARGOSZ – GAINES - KENNEDY – MALIGRANDA: yes MYERS: no a, c. The budget for 2009-2010 will include no raises, the employee will pay twenty percent of the cost of insurance and be responsible for the $1,000 deductible. It is hoped that raises can be reviewed if the financial condition changes during the year. A motion was made by MRS. GAINES, seconded by MRS. TARGOSZ to adopt the 2009-2010 Budget as presented with the understanding it includes the change to the 90/70 plan for insurance, the employee paying all of the deductible and twenty percent of the cost of the insurance. Motion carried on the following roll call vote: TARGOSZ – GAINES – KENNEDY – MALIGRANDA – SMITH: yes MYERS: no A motion was made by MRS. GAINES to close the office on Fridays. The motion was withdrawn as it was not listed on the agenda. 5. Community Development Committee/Fourth of July Team 6. Advisory Team/Clerk a. A motion was made by MR. SMITH, seconded by MR. MYERS to pay Sally Bennett an additional $.50 per hour beginning the pay period May 3, 2009 as she has successfully completed her probationary period. Motion carried on a unanimous roll call vote. b. The Board was reminded to complete their Statement of Economic Interest Forms. The Clerk has information on the Newly Elected Officials Conference sponsored by the Municipal League. 7. Police Committee a. A motion was made by MR. SMITH, seconded by MR. MYERS to apply for the COPS Hiring Recovery Program. The application will be for three officers for three years. Motion carried on a unanimous roll call vote. 8. President a. President Butler proclaimed the month of May 2009 Motor Cycle Awareness Month c. There will be a Special Meeting April 20, 2009 at 6:30 to update the newly elected President and Board Members. d. Parking on Elida Court was discussed. e. The personnel matter will be addressed in Executive Session. New Business Dennis Noegel was congratulated on being with the Village twenty-three years this past March 24, 2009. MR. MYERS noted the Boys Basketball Team finished the season fourth in the State. Winnovation is headed to Atlanta for the World Championships. A motion was made by MR. MYERS, seconded by MRS. GAINES to go into Executive Session at 10:48 p.m. to discuss a personnel matter related to the Deputy Clerk. Motion carried on a unanimous roll call vote. The Board with all present returned to Regular Session at 11:26 p.m. A motion was made by MR. SMITH, seconded by MRS. GAINES to adjourn at 11:27 p.m. Motion carried on a voice vote.
Sally Jo Huggins, Village Clerk |