June 2006

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The Board Of Trustees Of The Village Of Winnebago Met At 7:30 P.M. With President Stephen Butler Presiding.

ROLL CALL

COLLOTON - GAINES – KIMES – MALIGRANDA – MYERS - SMITH:  Present

 Guests:   Attorney Mary Gaziano, Mary Jo Hubbartt, Chief Todd Stockburger, Dick Medearis, Tom Dabson, D. Mark Hubbartt, Mark Jones, Dennis Noegel, Kris Steinwand, Walt Quick, Diana Marshall, Mark Painter

A Motion Was Made By MR. SMITH, Seconded By MRS. GAINES To Accept The Minutes Of The May 8, 2006 Regular Board Meeting And Executive Session As Printed.  Motion Carried On A Voice Vote.

A Motion Was Made By MR. COLLOTON, Seconded By MR MYERS To Pay The Bills As Presented.  Motion Carried On A Unanimous Roll Call Vote.

A Motion Was Made By MR. COLLOTON, Seconded By MR. MYERS To Accept The Treasurer’s Report As Presented.  It Was Noted That The Village Is In Line With The Budget.  Motion Carried On A Roll Call Vote.

 PUBLIC COMMENT

 No One Requested To Speak During Public Comment. 

OLD BUSINESS 

A.  Items With Planned Action

1.  Finance Committee

 A.       Selection Of A New Bank To Use For Long Term Investments Remains An Open Issue.

 B.  A Motion Was Made By MRS. GAINES, Seconded By MR. KIMES To Affirm Village Current Bill Payment Policy Whereby Village Treasurer Pays The Following Village Bills Upon Receipt And Review Without First Obtaining Village Board Approval Since Monthly Due Dates Are Generally Before The Monthly Village Board Meeting:  Utility Bills, Postage To Mail Out Monthly Water Bills To Users, Payroll, Villages’s Portion Of FICA, Medicare, Federal And State Withholding And Illinois Municipal Retirement Fund (IMRF) And Village’s Portion Of Employee Insurance Payments Consisting Of Health Care Premiums And Contributions To The Health Savings Account.  Further, Payment Of The Same By The Village Treasurer Would Be Conditioned Upon Documentation Of The Respective Bills And Payments Of The Same Being Presented By The Village Treasurer To The Board Members At The Next Regular Scheduled General Board Meeting.  Motion Carried On A Unanimous Roll Call Vote.

 2.  Community Development Committee/4th Of July Team

      A.  A Motion Was Made By MR. KIMES, Seconded By MR. MYERS To Donate $10,000.00 From Line 916 Of The Community Development Fund To The Fourth Of July Family Festival.  Motion Carried On A Unanimous Roll Call Vote.

 3.  Advisory Team/Clerk 

4.  Police Committee

 A.  A Motion Was Made By MR. SMITH, Seconded By MR. COLLOTON To Dispose Of The Old Computer Towers From The Police Department Without The Hard Drives.  Motion Carried On A Voice Vote. 

5.  President 

The President Reminded Board Member And Employees That The FEMA Courses Must Be Completed By September 30, 2006. 

The President Also Noted The Ordinance Prohibiting Riding Non-Licensed Vehicles On The Streets Will Be Enforced And Fines Will Be Levied. 

    6.  Public Works Committee 

A.  A Motion Was Made By MR. KIMES, Seconded By MRS. GAINES To Change The Water Usage Report To The Twentieth Of The Month To Reflect The Previous Months Usage.  Motion Carried On A Voice Vote.

           To Date, 400 New Meters Have Been Installed Of The 1103 Total.

 B.  A Motion Was Made By MR. KIMES, Seconded By MRS. GAINES To Spend Up To $3,800.00 From MFT Funds To Restripe Elida Street Near Elida Court.  Motion Carried On A Unanimous Roll Call Vote.

 C.  The Increase Of The Water And Sewer Rates By Ten Per Cent To Be Deposited In The Long Term Investment Will Be Discussed At The July Meeting.

D.  A Motion Was Made By MR. KIMES, Seconded By MR. MALIGRANDA To Spend Up To $300,000.00 From The 2006 MFT Funds On The Street Maintenance Program.  The Following Streets Would Be Included In The Program:  Elida Court & North Benton, Church Street, Seward Street, Warner Street, East Winnebago & Soper Street And Main Street.  Motion Carried On A Unanimous Roll Call Vote.

7.  Village Attorney 

A.  A Motion Was Made By MRS. GAINES, Seconded By MR. SMITH To Adopt Ordinance 06-07 An Ordinance Ascertaining The Prevailing Rate Of Wages For Construction Work In The Village Of Winnebago, Illinois.  Motion Carried On A Unanimous Roll Call Vote. 

B.      Affirming The Contract For Engineering Costs Remains Open.

C.  A Motion Was Made By MR. KIMES, Seconded By MR. MYERS To Adopt Ordinance 06-08.  An Ordinance Adopting The 2003 IBC International Building Code Of The International Code Council, The National Electrical Code 2005 Handbook, The 2003 International Fire Code, The 2003 International Existing Building Code, The 2003 International Mechanical Code, The 2003 International Energy Conservation Code, And The 2003 International Residential Code And Superseding Ordinance No. 99-11 As Corrected By Ordinance No. 00-05.  Motion Carried On A Unanimous Roll Call Vote.

D.  A Motion Was Made By MR. SMITH, Seconded By MRS. GAINES To Adopt Ordinance 06-09 An Ordinance Amending Article 10, Section 10.2 Of Ordinance No. 90-4 Providing For The Regulation And Use Of Public And Private Sewers.  Motion Carried On A Unanimous Roll Call Vote.

 The Flood Plain Ordinance Will Be Discussed At The July Meeting.

 It Is Very Important That Copies Of All Approved And Unapproved Minutes Be Sent To The Attorney For Both Board Meetings And Committee Meetings.

 The Attorney Requested A Meeting Of All Benefiting Boards To Discuss The Implementation Of The Impact Fee Ordinance.  

8.  Village Engineer

A.       A Motion Was Made By MR. MYERS, Seconded By MR. SMITH To Reduce The Letter Of Credit For Winnebago Highlands By $390,456.00.  This Leaves A Balance Of $263,706.00 Including The $84,478.00 Contingency.  Motion Carried On A Unanimous Roll Call Vote.

A Motion Was Made By MR. KIMES, Seconded By MR. MYERS To Accept The Replat Of Lots 12 And 13 Of Winnebago Highlands And Extension Of Fifty Feet Subject To The Approval Of The Zoning Board Chairman.  Motion Carried On A Unanimous Roll Call Vote.

Fehr-Graham Is Continuing To Work On The Recapture Agreement For The Sewer Extension In Winnebago Highlands.

B.  The Improvements To Mcnair And Falconer Roads Are Being Reviewed As Well As The Lift Station.

C.  Elida Street Project Is Nearing Completion.  It Was Suggested That The Mud In The Gutters Should Be Cleaned Up.

 D.      The Facility Plan For The Waste Water Treatment Plant Is Being Reviewed By IEPA.  Bids Will Be Let For The Oxidation Ditch To Be Opened In August.

E.       The Streets To Be Surfaced In 2006 Were Approved Earlier.

F.  A Motion Was Made By MRS. GAINES, Seconded By MR. COLLOTON To Adopt Resolution 06-03R., Resolution Of Support Of The Application To The State Of Illinois For A Community Development Assistance Program Grant.  Motion Carried On A Unanimous Roll Call Vote.

NEW BUSINESS

MRS. GAINES Asked If The Board Could Add A Section To The Agenda Called Additions To Agenda Which Would Allow Voting On Something Not Listed On The Agenda.  The Attorney Said No.

MR. KIMES Noted Purchasing Of Gas Locally Will Be Reviewed Because Of Police Vehicle Warranty.

The Board Offered Congratulations To Jeremy Stevens For Finishing First And Setting A State Record In The 3200 Meter Race At The State Track Meet.

Final Inspection Of Prairie Hill Is In The Process.

The Request For A “Children At Play” Sign At Church And Warner Streets Is Referred To The Public Works Committee.

A Motion Was Made By MRS. GAINES, Seconded By MR. SMITH To Adjourn At 9:17 P.M.  Motion Carried On A Voice Vote.

Sally Jo Huggins, Village Clerk