Back To: Board Minutes.

July 10, 2006

The Board Of Trustees Of The Village Of Winnebago Met At 7:30 P.M. With President Stephen Butler Presiding.

Roll Call

Colloton – Gaines– Maligranda – Myers – Smith:  Present

Kimes – Absent

Guests:  Attorney Mary Gaziano, Mary Jo Hubbartt, Chief Todd Stockburger, Dick Medearis, Tom Dabson, D. Mark Hubbartt, Mark Jones, Dennis Noegel, Kris Steinwand, Mike Reinders, Dale Straley, Amy Lang, Dana Ostergard, Mark Painter

A Motion Was Made By Mr. Smith, Seconded By Mr. Myers To Accept The Minutes Of The June 12, 2006 Regular Board Meeting And Public Hearing As Printed.  Motion Carried On A Voice Vote.

A Motion Was Made By Mrs. Gaines, Seconded By Mr Colloton To Pay The Bills As Presented.  Motion Carried On A Unanimous Roll Call Vote Of Those Present.  It Was Noted That Some Of The Bills For July 4th Were Paid Previously By Necessity.  The Finance Committee Will Develop A Procedure To Approve Payment Of July 4th Invoices At The June Meeting Prior To Receipt Of The Invoices.

A Motion Was Made By Mrs. Gaines, Seconded By Mr. Colloton To Accept The Treasurer’s Report As Presented.  Motion Carried On A Roll Call Vote Of Those Present.

Public Comment

Amy Lang, 2005 Winnebago County Fair Queen, Invited The Public To Attend The Fair This Year, August 15-20, 2006.

Old Business

A.  Items With Planned Action

1.  Finance Committee

A.       A Motion Was Made By Mrs. Gaines, Seconded By Mr. Colloton To Transfer The Long Term Investments Funds To Illinois Funds To Increase The Interest Income On These Funds And To Keep Them Available.  The Amount To Be Transferred Is $350,000 Now And The Monthly Increases Will Be Added To The Illinois Funds.  At The End Of June The Interest Rate On The Illinois Funds Was 4.9 Percent.  Motion Carried On A Unanimous Roll Call Vote Of Those Present.

B.      A Motion Was Made By Mrs. Gaines Seconded By Mr. Smith To Allow Village Treasurer To Pay Impact Fees Collected For Another Benefiting Government Entity Once Collected, Upon Receipt And Review, Without First Obtaining Village Board Approval, To Avoid The Necessity Of Paying Interest On Amounts Received, With Such Authorization Given To The Village Treasurer Conditioned Upon Documentation Of The Respective Bills And Payments Of The Same Being Presented By The Village Treasurer To The Board Members At The Next Regular Scheduled General Board Meeting.  Motion Carried On A Unanimous Roll Call Vote Of Those Present.

The President Will Schedule A Meeting Of All Benefiting Boards To Discuss The Implementation Of The Impact Fee Ordinance.

2.  Community Development Committee/4th Of July Team

A.  A Motion Was Made By Mr. Maligranda, Seconded By Mr. Myers To Pay The July 4th Family Festival Invoices In The Amount Not To Exceed $23,000.00 Prior To The Board’s Next Regular Meeting.  This Will Cover The Expenses For Invoices Not Yet Received.  Motion Carried On A Unanimous Roll Call Vote Of Those Present.

Several Board Members Commented They Had Received Many Compliments About The Wonderful Event July 3 And 4, 2006.

3.  Advisory Team/Clerk

A.  The Board And Managers Will Meet August 3, 2006 At 6:00 P.M. To Train On The   Establishment Of The Objectives For The Coming Year.

Mr. Colloton Noted The Action Items Are Being Worked On With Dates Included.

4.  Police Committee

A.  A Motion Was Made By Mr. Smith, Seconded By Mr. Myers To Hire Dana Ostergard As A Part-Time Administrative Assistant For The Police Department.  She Will Start July 17, 2006, Be Paid $9.50 Per Hour, Serve A Six Month Probationary Period, And Work Up To Thirty Hours Per Week.  Her Employment Is Conditional On A Successful General And Criminal Background Check.  Motion Carried On A Unanimous Roll Call Vote Of Those Present.

B.  A Motion Was Made By Mr. Smith, Seconded By Mrs. Gaines To Spend Up To $600.00 From Line 21-3-658 To Advertise For An Additional Full-Time Police Officer.  Motion Carried On A Unanimous Roll Call Vote Of Those Present.

5.  President

A.       The Board Accepted The Resignation Of Don Kimes With Regret.  His Work Requires Him To Be Out Of The Area Too Much To Devote The Time To Being A Trustee.  He Will Continue To Act As A Technical Advisor On The Waste Water Treatment Plant Expansion.  President Butler Asked Anyone Who Would Like To Fill The Position To Send Him A Letter.

President Butler Reminded The Board To Complete Their Fema Training By September 30, 2006.

6.  Public Works Committee

A.  A Motion Was Made By Mrs. Gaines, Seconded By Mr. Maligranda To Move The Tree Replacement Cost To Community Development Line 912 From General Line 1-2-514.  Motion Carried On A Unanimous Roll Call Vote.

B.  The Fuel For The 2004 Squad Is Being Purchased At The Mobil Station To See If That Will Resolve The Problem With The Fuel Pump.

7.  Village Attorney

A.  A Motion Was Made By Mr. Maligranda, Seconded By Mr. Smith To Affirm The Contract With Fehr-Graham For The Engineering Design Services Of The Waste Water Treatment Plant.  The Contract Is For A Maximum Of $600,000.00 Or Ten Percent Of The Project Cost.  The Contact Was Previously Signed On May 8, 2006.  Motion Carried On A Unanimous Roll Call Vote.

C.       A Motion Was Made By Mrs. Gaines, Seconded By Mr. Maligranda To Adopt Ordinance 06-10 An Ordinance Amending Sections 2a And 2b(A)-(F) Of Ordinance No. 90-5 Establishing Rates And Charges For The Use Of And Service Supplied By The Combined Waterworks And Sewerage System Of The Village Of Winnebago, Winnebago County.  Motion Carried On The Following Roll Call Vote:  Maligranda – Smith – Gaines:  Yes Myers – Colloton:  No

C.  A Motion Was Made By Mr. Myers, Seconded By Mr. Colloton To Pay Winnebago Corners Llc $35,050.48 For The 2005 Portion Of The Payback Agreement (Twenty-Five Percent Of The One Percent Sales Tax).  Motion Carried On A Unanimous Roll Call Vote.

D.  A Motion Was Made By Mrs. Gaines, Seconded By Mr. Smith To Reduce The Letter Of Credit For Winnebago Highlands By $65,070.00.  This Leaves A Balance Of $114,363.30 Including The $84,478.00 Contingency.  Motion Carried On A Unanimous Roll Call Vote.

8.  Village Engineer

A.       The Winnebago Highlands Is Moving Along With Part Of The Road Rock Down.  The Assisted Living Facility Can Be Hooked Up To The Water And Sewer.

B.  Attorney Gaziano Thanked The Engineer For The Assistance With The Recapture Agreement For Winnebago Highlands.  A Motion Was Made By Mr. Smith, Seconded By Mr. Myers To Adopt Ordinance 06-11 An Ordinance Authorizing Recapture Agreement Between Village Of Winnebago And Mantle Development Group, Llc.  Motion Carried On A Unanimous Roll Call Vote.

C.  A Motion Was Made By Mrs. Gaines, Seconded By Mr. Smith To Approve The Change In Plans For The Falconer Road And Mcnair Road Improvements By The Willingham Subdivision Developers.  Motion Carried On A Unanimous Roll Call Vote.

D.      A Final Pay Request For The Elida Street Project Was Submitted But No Action Was Taken.

E.       A Motion Was Made By Mrs. Gaines, Seconded By Mr. Myers To Award The Contract To Rockford Blacktop For The 2006 Streets Projects In The Amount Of $213,923.20.  Motion Carried On A Unanimous Roll Call Vote.  It Was Noted That There Were Two Complete Bids For The Project And Rockford Blacktop Had The Lowest Bid.

F.        The Plans For The Waste Water Treatment Plant Are Progressing.  The Preliminary Dates   Have Been Provided To Dan Janes And Don Kimes For Review.  The Bid Process Will Take Six Weeks.

G.       Fehr-Graham Would Like A Meeting Of Todd Weegens, Bridgette Stocks, (Grant Writer), Dan Janes, And Don Kimes To Discuss The Grant Application Which Needs To Be Completed By August.

Mrs. Gaines Asked For An Update On Rats And Was Told The June Meeting Was Cancelled.

New Business

President Butler Reminded The Board The Iml Conference Is September 28 Through October 1 This Year.

The Next Wipc Meeting Will Be July 19, 2006 At 7:00 P.M. At The Village Office.

The Next Public Works Meeting Will Be July 17, 2006 At 6:30 P.M.

A Motion Was Made By Mrs. Gaines, Seconded By Mr. Smith To Adjourn At 9:30 P.M.  Motion Carried On A Voice Vote.